Urgent Hiring || Administration Manager || Coimbatore

Location: Coimbatore

Profile-: Administration Manager

Experience- 8-12 years

Ctc range- upto 8 Lpa (Depends on interview)

Working Days – 6 day (9 am-6pm) (2 Saturday fixed off in a month)

Job Summary The Administration Manager is responsible for overseeing the organization's administrative functions to ensure smooth day-to-day operations. The role includes facility management, security, housekeeping, transportation, asset management, statutory compliance related to administration, vendor management, office maintenance, and employee support services while ensuring a safe, efficient, and cost-effective workplace.

Key Roles & Responsibilities

General Administration

- Oversee day-to-day administrative operations of the organization.
- Develop and implement administrative policies and procedures.
- Ensure smooth functioning of office facilities and support services.
- Maintain office infrastructure and ensure a safe working setting.

Facility & Infrastructure Management

- Manage office buildings, factory administrative facilities, and common areas.
- Coordinate maintenance of electrical, plumbing, HVAC, generators, and utilities.
- Ensure preventive maintenance schedules are followed.
- Plan office renovations and infrastructure improvements.

Vendor & Contract Management

- Identify, evaluate, and negotiate with service providers.
- Manage contracts for housekeeping, security, transport, cafeteria, pest control, and maintenance services.
- Monitor vendor performance and service quality.
- Process vendor bills and ensure timely payments.

Security & Safety





- Supervise security personnel and access control systems.
- Ensure visitor management procedures are followed.
- Coordinate fire safety inspections and emergency preparedness.
- Support EHS initiatives and statutory safety compliance.

Housekeeping & Office Maintenance

- Ensure cleanliness and hygiene across the premises.
- Monitor housekeeping staff and outsourced agencies.
- Maintain office furniture, equipment, and office supplies.

Transport Management

- Manage company vehicles and transportation services.
- Monitor vehicle maintenance, insurance, fuel consumption, and statutory documents.
- Coordinate employee transportation when required.

Asset Management

- Maintain records of company assets.
- Conduct periodic asset verification.
- Coordinate procurement and disposal of office equipment.

Budget & Cost Control

- Prepare and monitor the administration budget.
- Control operating expenses without compromising service quality.
- Identify cost-saving opportunities.

Compliance

- Ensure statutory compliance related to building maintenance, fire safety, factory administration, and licenses.
- Coordinate with government authorities for approvals and renewals.
- Support internal and external audits.

Team Management

- Lead and supervise the administration team.
- Allocate work and monitor team performance.
- Train and develop team members.

Educational Qualification

- Bachelor's Degree in Business Administration, Commerce, Engineering, or a related field.
- MBA or PG Diploma in Administration/Facility Management is preferred.

Experience

- 8–12 years of experience in Administration or Facility Management.

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