About CMART Solutions

CMART Solutions is a fast-growing professional services and technology firm in the energy trading and IT consulting space. Founded in 2014 and headquartered in London, with offices in Bengaluru and Dubai, serving clients across Europe, the Middle East and Asia while expanding to other geographies, we partner with leading global energy and trading companies to deliver consulting services, service accelerators, and technology solutions.

We deliver ETRM/CTRM consulting, digital transformation, managed services and proprietary accelerators used by some of the world's largest energy and commodity trading firms. We operate with ISO 9001 & ISO 27001 certification where quality and security are not optional.

Job Title: Executive Secretary

Location: Whitefield, Bangalore- Onsite

Interview Mode: Face-to-Face Interview

Experience: 2-4 Years

Employment Type: Full-time

Qualification: Graduate in any discipline from a recognized university.

Role Description The Executive Secretary is a full-time, on-site role based in Bengaluru, supporting senior leadership and ensuring smooth executive and office operations. Day-to-day responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and preparing agendas and minutes for internal and external meetings. This position requires a proactive, detail-oriented professional who can prioritize tasks, meet deadlines, and represent the organization with professionalism.

Key Responsibilities:

- Monitor, check and organize emails; identify priority communications and ensure timely responses or follow-ups.
- Coordinate with all departments to collect updates, share information and track action items to closure.
- Manage calendars, meetings, appointments and schedules,



including reminders and meeting coordination.
- Prepare and maintain MIS reports using Advanced Excel, including data consolidation, tracking and presentation of management information.
- Assist in preparing meeting notes, follow-up lists, status reports and other management-related documents.
- Maintain confidentiality of company and management information and demonstrate professional communication at all times.
- Excellent communication skills for handling correspondence, preparing reports, and interacting with internal and external stakeholders.

- Required Skills & Competencies:

- Proven executive administrative assistance skills, such as calendar management, meeting coordination, travel planning, and handling confidential information.
- Proficiency in office software (e.g., MS Office suite, email and calendar tools); including formulas, data handling and MIS reporting.
- Strong attention to detail, time management, and organizational skills, with the ability to handle multiple tasks in a fast-paced environment.
- Good interpersonal skills.
- Attention to detail with a structured approach to work.
- Positive attitude, willingness to learn and professional work ethic.
- Customer service skills to manage inquiries, support visitors, and represent the company professionally.

Why Join CMART Solutions?

- Be at the center of executive operations, driving coordination, communication, and seamless execution across teams.
- Thrive in a fast-paced, entrepreneurial environment where ownership, trust, and attention to detail are highly valued.
- Prospect to work closely with business leaders, build strong professional networks, and develop a broad understanding of how a growing consulting organization operates.

Interested? Please DM me or share your profile at [email protected]

📌 Executive Secretary (Bengaluru)
🏢 CMart Solutions
📍 Bengaluru