We are hiring – Executive Assistant to Managing Director (MD)

Company: First Advisor Insurance Broker Private Limited

Designation: Executive Assistant to Managing Director (MD)

Location: Office No. 410, A Wing, Express Zone Building, Western Express Highway, Malad East, Mumbai

Experience: 3–5 Years

Industry Experience: Insurance / Insurance Broking background preferred.

Job Summary

We are looking for a highly skilled, organized, proactive, and confidential Executive Assistant to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate must have relevant experience in the insurance/insurance broking industry, excellent communication and coordination skills, strong follow-up ability, and the maturity to handle confidential business information and senior-level responsibilities.

Key Responsibilities

· Provide day-to-day executive and administrative support to the Managing Director.

· Manage the MD’s calendar, appointments, meetings, calls, reminders, and daily schedule.

· Coordinate and follow up with internal departments, employees, clients, insurers, vendors, and other stakeholders on behalf of the MD.

· Prepare meeting agendas, notes, minutes, presentations, reports, MIS, and other documents as required.

· Track important tasks, commitments, deadlines, and follow-ups assigned by the MD and ensure timely closure.

· Handle official correspondence, emails, letters, and communications with professionalism and confidentiality.

· Maintain and organize important records, files, reports, agreements, and business documents.

· Coordinate meetings with clients,



insurance companies, business partners, and senior management.

· Assist the MD in preparing business reviews, performance reports, sales/operations MIS, and management presentations.

· Follow up on business, operational, HR, administration, and other matters assigned by the MD.

· Support coordination with insurance companies, intermediaries, clients, and other industry stakeholders.

· Maintain strict confidentiality of company, client, employee, financial, and management information.

· Arrange travel, hotel bookings, transportation, and other logistics for the MD when required.

· Monitor pending matters and provide regular status updates to the MD.

· Perform other executive and administrative responsibilities assigned by the Managing Director.

Qualifications

· Bachelor’s degree in any discipline; MBA/PG qualification will be an advantage.

· Minimum 3 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.

· Experience in the insurance / insurance broking industry is mandatory.

Skills Required

· Excellent verbal and written communication skills.

· Strong knowledge of MS Office – Word, Excel, PowerPoint, and Outlook.

· Excellent calendar, meeting, documentation, and follow-up management skills.

· Strong organizational, multitasking, and time-management abilities.

· Strong analytical and problem-solving skills.

· Good understanding of insurance industry terminology, processes, and business coordination.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Goregaon)
🏢 First advisor insurance brokers
📍 Goregaon