: We are looking for a sharp, dependable, and highly organized Executive Assistant to support our CEO. This is a high-trust role at the center of company operations — you'll be the CEO's right hand, managing schedules, communication, travel, and follow-ups across departments. The ideal candidate is proactive, discreet, and comfortable working in a fast-paced logistics environment where priorities shift quickly.

Key Responsibilities Calendar &

- Schedule Management Manage the CEO's calendar, prioritizing and scheduling meetings, calls, and appointments Anticipate scheduling conflicts and resolve them proactively Block time for strategic priorities and protect the CEO's focus time Travel Management Plan and coordinate domestic (and occasional international) travel — flights, hotels, local transport, visas if required Prepare detailed itineraries and ensure smooth execution of travel plans Handle last-minute changes efficiently Communication &
- Correspondence Draft, proofread, and manage emails, letters, and internal communications on behalf of the CEO Act as a liaison between the CEO and internal teams, clients, vendors, and external stakeholders Screen and prioritize calls, emails, and requests Follow-ups &
- Coordination Track action items from meetings and ensure timely follow-up with relevant stakeholders Coordinate with department heads to gather updates, reports, and status before meetings Maintain a follow-up tracker for pending decisions, approvals, and deliverables Confidentiality &
- Discretion Handle sensitive business, financial,



and personal information with the highest level of confidentiality Exercise sound judgment in managing access to the CEO's time and information Meeting &
- Documentation Support Organize and prepare agendas for meetings; take minutes and circulate action points Maintain organized records, files, and documentation for easy retrieval General Office &
- Administrative Support Assist with expense reports, vendor coordination, and other ad-hoc administrative tasks Support special projects and initiatives as assigned by the CEO.

Required Skills &

Qualifications 3–5 years of experience as an Executive Assistant, Personal Assistant, School teacher or in a similar senior administrative role, ideally supporting CEOs/senior leadership Excellent verbal and written communication skills in English and Kannada (Hindi is a plus) Strong organizational skills with the ability to manage multiple priorities simultaneously Proven ability to follow up and drive tasks to closure without constant supervision High level of discretion, integrity, and professionalism in handling confidential matters Proficiency in MS Office (Word, Excel, PowerPoint) and calendar/email tools (Outlook/Google Workspace) Strong interpersonal skills — comfortable interacting with senior leadership, clients, and vendors Ability to stay calm and organized under pressure and tight timelines Prior experience in logistics, supply chain, or a similar operationally intensive industry is a plus, but not mandatory Advantages: Provident Fund Work Location: In person

📌 Executive Assistant To CEO (Dharwad)
🏢 Esteem Integrated Logistics Private
📍 Dharwad