Job Requirements

1- Document Controller | Delhi, India

Function / Department

Project Controls

Grade / Level

L2

Reports To

Head Projects Controls Office

Location / Base

Delhi, India

Employment Type

Permanent

Mobilization Window

Travel

Minimal — occasional site visits

1- Purpose Of The Role (Job Summary)

Run the common data environment and document-control regime so every drawing, submittal, RFI, and record is numbered, versioned, distributed, and easy to retrieve — and handover dossiers build themselves.

2- Key Responsibilities And Accountabilities

- Administer the CDE (Aconex, ACC, or equivalent): workspaces, access, workflows, and distribution matrices.
- Control document numbering, revisions, and status codes; reject non-compliant submissions.
- Process and track transmittals, technical submittals, RFIs, and client correspondence with full audit trails.
- Maintain the master document register and follow up on overdue reviews against the deliverable schedule.
- Distribute controlled documents to internal teams, subcontractors, and consultants; withdraw superseded revisions.
- Support tender document control: receipt, addenda logging, and bid compilation.
- Assemble handover documentation: quality records, O&M; manuals, as-builts, and commissioning dossiers.
- Issue weekly document-status reports on outstanding submittals, overdue reviews, and RFI aging.
- Train project staff and subcontractors on CDE workflows and document procedures.





3- Key Performance Indicators

- Zero instances of work executed on superseded revisions.
- Process transmittals and RFIs within 24 hours of receipt.
- No major findings in register audits.
- Weekly status reports issued on time.
- Complete handover dossiers at project gates.

4- Qualifications & Certifications

- Graduate degree or diploma (any discipline; engineering an advantage).
- Certified training on Aconex, ACC, or an equivalent CDE platform.

5- Experience

- 5-10 years in document control on EPC or construction projects; mission-critical or industrial preferred.
- Multi-project, multi-party environments (client, PMC, subcontractors).
- Tender-stage and handover-stage document management.

6- Competencies

- Meticulous, consistent process discipline.
- CDE platform fluency and solid Excel skills.
- Firm but service-oriented with senior engineers.
- Audit-ready organization at all times.
- Organization Skills & Accuracy

Work Experience

Technical Skills EDMS and CDE platforms (Aconex, SharePoint, ProjectWise), document management, and MS Office.

Key Interfaces

- Internal: Project Controls, design office, QA/QC, T&C;, SCM, project teams, proposals.
- External: Client and PMC document controllers, subcontractor and consultant document teams.

Special Conditions High volume during design and construction phases; strict confidentiality.

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