– Audit Manager (Automobile Dealership)

Position: Audit Manager

Industry: Automobile Dealership – Passenger Vehicles / Commercial Vehicles / EV

Department: Internal Audit / Finance & Accounts

Reports To: CFO / General Manager / Dealer Principal / Management

Employment Type: Full-time

1. Job Purpose

The Audit Manager is responsible for planning and managing the dealership's internal audit function, ensuring effective financial and operational controls, identifying business risks and revenue leakages, detecting irregularities, and ensuring compliance with company policies, OEM guidelines and applicable statutory requirements.
1. Key Responsibilities

Internal Audit & Control

- Develop and execute the annual internal audit plan for the dealership.
- Conduct risk-based audits across Sales, Service, Parts, Bodyshop, Used Cars, Finance, Accounts, HR and Administration.
- Evaluate internal controls, processes, approval systems and segregation of duties.
- Identify financial leakages, control weaknesses, process deviations and potential fraud.
- Recommend corrective and preventive actions to management.

Vehicle Sales Audit

- Audit vehicle bookings, invoicing, cancellations, refunds and deliveries.
- Verify vehicle stock against DMS/ERP records and physical inventory.
- Review discounts, schemes, dealer incentives and management approvals.
- Audit exchange vehicle valuation, purchase and disposal processes.
- Verify customer advances, finance receipts and outstanding balances.
- Review finance, insurance, accessories and other value-added product transactions.
- Check documentation related to vehicle registration and delivery.

Service & Parts Audit

- Review job cards, estimates, invoices, payments and service discounts.
- Audit warranty and goodwill claims.
- Verify spare-parts purchases, issues, returns and stock adjustments.
- Conduct periodic physical verification of spare parts and consumables.
- Review parts ageing, obsolete inventory and stock discrepancies.
- Identify revenue leakage and unauthorised transactions in Service and Parts operations.

Financial & Accounts Audit

- Review cash, bank, UPI/card collections and daily deposits.
- Verify customer receipts, refunds, credit notes and journal entries.




- Review vendor payments, purchase invoices and expenses.
- Verify bank reconciliations and customer/vendor outstanding balances.
- Review monthly financial data for unusual or high-risk transactions.
- Ensure proper documentation and approval of financial transactions.

1. Inventory & Asset Audit

- Lead periodic physical verification of:
- New vehicles
- Demo vehicles
- Used vehicles
- Spare parts
- Accessories
- Workshop equipment
- Fixed assets
- Reconcile physical stock with DMS/ERP records.
- Investigate stock variances and ageing inventory.
- Monitor movement, transfer and disposal of dealership assets.

1. Fraud & Risk Management

- Develop controls to prevent fraud and financial leakage.
- Investigate suspected fraud, irregular transactions and policy violations.
- Analyse unusual discounts, refunds, cancellations, stock adjustments and cash transactions.
- Escalate significant findings to senior management.
- Recommend stronger controls to prevent recurrence.
- Maintain confidentiality of sensitive audit and investigation matters.

1. Compliance & OEM Audit

- Ensure dealership processes comply with OEM policies and operating standards.
- Coordinate internal and external/OEM audits.
- Review compliance with applicable statutory and regulatory requirements.
- Track audit observations and ensure timely closure.
- Maintain proper audit documentation and evidence.

1. Audit Team Management

- Lead and supervise Audit Executives and other audit staff.
- Allocate audit assignments and review working papers.
- Train team members on dealership processes, controls and audit techniques.
- Review audit findings before submitting reports to management.
- Ensure audit activities are completed within agreed timelines.

1. Audit Reporting & Management Review

- Prepare monthly, quarterly and annual audit reports.
- Present significant observations,



risks and financial impact to management.
- Maintain an audit observation tracker.
- Monitor corrective action and closure status.
- Conduct follow-up audits to verify implementation.
- Highlight recurring issues and recommend process improvements.

1. Key Performance Indicators (KPIs)

- Annual audit plan completion %
- Audit report turnaround time
- Audit observation closure %
- Financial leakage identified/recovered
- Inventory variance %
- Cash and bank reconciliation accuracy
- Compliance adherence %
- Reduction in repeat audit observations
- Fraud/risk cases identified and resolved
- Process improvement recommendations implemented

1. Qualification & Experience

- CA / CA Inter / CMA / M.Com / MBA Finance or equivalent qualification preferred.
- 5–10 years of experience in internal audit, statutory audit, finance, accounts or risk management.
- Automobile dealership experience is strongly preferred.
- Experience in managing audit teams is an advantage.
- Valuable knowledge of accounting, internal controls, inventory and risk management.
- Experience with DMS/ERP systems and advanced MS Excel is preferred.

1. Required Skills & Competencies

- Strong analytical and financial skills
- Risk-based internal auditing
- Fraud detection and investigation
- Inventory and process control
- Excellent Excel and MIS/reporting skills
- Strong communication and presentation skills
- Team leadership and stakeholder management
- Problem-solving and decision-making
- High level of integrity and confidentiality
- Ability to challenge processes objectively and professionally

1. Ideal Candidate Profile

An experienced automobile dealership audit professional capable of independently managing the complete internal audit function across Sales, Service, Parts, Used Cars, Finance, Accounts and Administration. The ideal candidate should have a strong understanding of dealership business processes, excellent analytical skills and the ability to identify financial leakages, operational risks and control weaknesses while working closely with senior management to implement corrective actions. Pay: ₹60,000.00 - ₹85,000.00 per month

Work Location: In person

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