Job Title: Admin/ Administration

Department: Administration

Location: Jayanagar, Bengaluru

Employment Type: Full-Time

Industry: Education / Higher Education

Job Summary

We are looking for an experienced and highly organized Admin / Administration to take complete responsibility for the day-to-day administrative operations of the college . The candidate will oversee office administration, staff coordination, facilities, vendors, housekeeping, security, documentation, student/parent support, events, and overall operational requirements while coordinating closely with the Principal, Vice Principal, HODs, HR, and Management.

Key Roles & Responsibilities

- Take complete responsibility for the overall administration and smooth functioning of the college .
- Manage and coordinate day-to-day administrative activities across PUC, UG, and PG departments.
- Coordinate with the Principal, Vice Principal, HODs, HR, faculty, non-teaching staff, students, parents, and management .
- Supervise administrative, housekeeping, security, maintenance, support, and other non-teaching staff.
- Monitor staff attendance, duty allocation, leave coordination, discipline, and daily work schedules.
- Ensure proper implementation of college policies, procedures, rules, and administrative guidelines.
- Manage and maintain all important administrative records, registers, documents, files, reports, and correspondence .
- Handle official notices, circulars, internal communications, letters, and administrative documentation.
- Coordinate with vendors, suppliers, contractors, and external service providers.
- Monitor housekeeping, security, electrical, plumbing, maintenance, infrastructure, transport, and other facility-related activities .
- Ensure the college premises are clean, safe, well-maintained, and operational at all times.
- Monitor office supplies, stationery, equipment, furniture, and administrative inventory.




- Handle procurement requirements and coordinate with management for approvals and purchases.
- Maintain proper records of assets, equipment, stock, and consumables.
- Address and coordinate the resolution of student, parent, staff, and visitor administrative queries .
- Coordinate college events, seminars, workshops, meetings, examinations, inspections, and other institutional activities.
- Coordinate with university authorities, government departments, service providers, and other external stakeholders whenever required.
- Support the Principal and Management in implementing institutional initiatives and operational decisions.
- Assist in NAAC/IQAC and other accreditation-related administrative documentation and coordination .
- Ensure timely completion of administrative tasks assigned by the Principal, Vice Principal, or Management.
- Identify operational issues and take timely corrective action in coordination with the concerned departments.
- Prepare regular administrative reports and provide updates to the Management.
- Maintain confidentiality of institutional, employee, and student information.
- Ensure compliance with applicable institutional policies, safety procedures, and statutory requirements.
- Handle any other responsibilities related to the overall administration and operations of the college.

Candidate Profile
- Bachelor's or Master's degree in Business Administration, Management, Commerce, or a relevant discipline .
- 5+ years of experience in administration, preferably in a college, university, school, or other educational institution.




- Experience in handling complete institutional administration is highly preferred.
- Solid leadership, coordination, and team-management skills.
- Excellent communication and interpersonal skills.
- Strong knowledge of MS Office, Excel, Word, email, and administrative systems .
- Ability to manage multiple departments and responsibilities simultaneously.
- Strong problem-solving and decision-making abilities.
- Should be proactive, disciplined, organized, and capable of taking ownership of responsibilities.
- Ability to work under pressure and handle urgent operational requirements.
- Should be comfortable coordinating with senior management, faculty, staff, students, parents, vendors, and external stakeholders.

Key Skills
- College / Institutional Administration
- Operations Management
- Staff Management
- Facility Management
- Vendor Management
- Housekeeping & Security Coordination
- Documentation & Record Management
- Procurement & Inventory Management
- Event & Examination Coordination
- Student & Parent Coordination
- MS Office & Excel
- Team Leadership
- Problem Solving
- Communication & Interpersonal Skills

Required Experience 4+ years of relevant administrative experience , preferably with experience handling the complete administration and operations of an educational institution .

Preferred Background

Candidates currently working as Admin Manager, Administration Head, Administrative Officer, Operations Manager, College Administrator, School Administrator, or similar senior administrative roles are encouraged to apply.

What We Are Looking For

We are looking for someone who can independently take ownership of the college's complete administrative operations , ensure smooth coordination between departments, manage support teams and facilities, resolve operational issues, and work closely with the Principal, Vice Principal, HODs, HR, and Management to ensure the institution functions efficiently every day.

📌 Administrator (Bangalore Urban)
🏢 City College Jayanagar (CCJ) - PUC, UG u0026 PG College in Bangalore
📍 Bangalore Urban