Department: Administration

Location: TBEL Factory, Bhandgaon, Pune

Experience: 35 Years

Monthly Salary: 40,000

Key Responsibilities:

1. Security Management

- Overall coordination and management of site security operations.
- Ensure adequate security manpower deployment and effective gate management.
- Monitor security processes, checks, registers, access control, and compliance requirements.
- Coordinate with the security agency and ensure timely resolution of security-related concerns.

2. Guest House Management

- End-to-end management of the company Guest House.
- Coordinate room allocation, bookings, housekeeping, maintenance, and guest requirements.
- Ensure cleanliness, availability of required amenities, and overall upkeep.
- Maintain appropriate records and vendor coordination.

3. General Administration & Employee Amenities

- Manage apron and safety shoe inventory, including stock taking, procurement, issue, and replenishment.
- Ensure adequate availability of aprons and shoes as per employee/manpower requirements.
- Manage stationery procurement, stock, issue, and inventory controls.
- Manage Creche facilities and ensure adherence to applicable compliance requirements.
- Coordinate general facility requirements and ensure timely resolution of administrative issues.

4. Fleet & Vehicle Management

- Manage the fleet of company/associate vehicles and related administrative activities.
- Ensure vehicle documentation, statutory compliances, permits, insurance, PUC, fitness certificates, and other applicable records are valid and updated.
- Conduct and maintain vehicle checklists and periodic compliance records.
- Coordinate with transport vendors and ensure vehicle availability and service standards.

5. OHC & Medical Facility Management

- Ensure effective management of the Occupational Health Centre (OHC) and related facilities.
- Coordinate annual health check-ups and ensure completion and compliance records are maintained.
- Ensure availability and validity of medicines, oxygen cylinders, medical instruments, and other emergency medical requirements.




- Maintain periodic inspection/checklist records for medical equipment and facilities.
- Ensure ambulance availability and compliance as per applicable requirements.
- Coordinate with the Medical Team and relevant vendors for timely closure of gaps.

6. Canteen Management

- Manage day-to-day canteen operations and coordinate with the canteen vendor.
- Ensure valid and updated FSSAI licence and other applicable compliance requirements.
- Monitor and maintain canteen checklists and hygiene/operational records.
- Ensure adherence to the approved menu for Breakfast, Lunch, and Dinner.
- Ensure availability and compliance of commercial LPG arrangements.
- Coordinate periodic food testing through an authorized Government agency/laboratory as per applicable compliance requirements.
- Monitor food quality, hygiene, cleanliness, and service standards and ensure timely corrective actions.

7. Vendor Invoice Processing

- Independently coordinate and process Admin-related vendor invoices.
- Verify invoices against agreed scope, services, supporting documents, PO/MRN/SES and other applicable requirements.
- Ensure timely submission and closure of monthly invoices.
- Coordinate with Finance, Procurement, and vendors for resolution of billing discrepancies.

8. Townhalls, Engagement & Events

- Drive townhalls, employee engagement activities, events, and other factory-level initiatives end-to-end.
- Coordinate venue, seating, audio-visual requirements, refreshments, stationery, communication material, and other logistics.
- Ensure timely planning and execution of engagement activities in coordination with HR/P&O.;

9. Senior Management / Official Visits

- Coordinate end-to-end administrative arrangements for visits of senior officials, leadership teams, customers, auditors,



and other guests.
- Ensure meeting rooms, training facilities, refreshments, water, stationery, seating, housekeeping, and other required arrangements are available.
- Coordinate with relevant functions to ensure smooth execution of visits, meetings, and training programmes.

10. Compliance & Documentation

- Maintain updated records, checklists, licences, certificates, registers, and compliance trackers related to all assigned Administration activities.
- Ensure timely renewal and closure of administrative compliance requirements.
- Conduct periodic reviews of administrative facilities and proactively identify and close gaps.

Key Skills Required

- Robust Factory Administration & Facility Management experience.
- Vendor and contractor management.
- Compliance and documentation management.
- Good knowledge of Excel, MIS, trackers, and reporting.
- Strong coordination and communication skills.
- Ability to independently manage multiple administrative activities.
- Good problem-solving and stakeholder-management skills.
- Strong ownership and follow-through on compliance and operational closure.

Preferred Candidate Profile

- 35 years of experience in Factory Administration / Plant Administration / Facility Management.
- Experience in a manufacturing/FMCG environment will be preferred.
- Should have hands-on experience in managing vendors, facilities, employee amenities, transport, canteen, security, and compliance activities.
- Should be comfortable working in a factory environment and coordinating with multiple stakeholders.

Key Success Measures

- 100% availability and timely renewal of critical Admin compliances.
- Effective security, fleet, OHC, canteen, guest house, and facility management.
- Zero avoidable compliance lapses due to non-availability or delayed renewal.
- Timely processing and closure of Admin vendor invoices.
- Effective execution of townhalls, engagement activities, training facilities, and senior leadership visits.
- Improved service availability and employee experience across Admin facilities.

📌 Administration (Pune)
🏢 TeamLease
📍 Pune