Job Title: Manager – Administration

Location: New Delhi

Industry: NGO / Non-profit

Role and Responsibilities

Travel & Logistics:

- Coordinate all employee and guest travel (domestic/international): bookings, vendors, compliance, and payments.

Facility Management:

- Manage daily office operations: hygiene, maintenance, catering, staff welfare, and safety protocols (including contracts and space).
- Organize office events, training logistics, and administrative process flows.

Procurement & Inventory Control:

- Manage vendor sourcing, onboarding (as per policy), and procurement for officesupplies/services.
- Oversee inventory levels, storage, quality, and maintain related records (stock & billing).

Vendor & Bill Management:

- Manage vendor contracts (negotiation, compliance - legal/organizational).
- Process vendor payments, resolve billing issues and conduct market reviews.

Petty Cash & Budget Oversight:

- Manage petty cash (reimbursements, tracking).
- Support Finance with admin budget preparation, monitoring, and record-keeping.

Records & Communication Management:

- Maintain organized filing systems (physical/digital), manage document flow (indexing, courier,postal).
- Draft administrative communications, reports, and facilitate internal information sharing

Assets & IT Coordination:

- Maintain asset register, coordinate procurement and repairs.
- Liaise with IT vendors for hardware, software,



biometrics, and ID card support.

HR & Executive Support:

- Provide administrative support for HR functions (attendance, leave, onboarding, interviews, events).
- Offer logistical and communication support to leadership as needed.

Security & Access Control:

- Manage office security infrastructure (CCTV, access control, keys).
- Ensure general office safety and security awareness.

Compliance & Government Liaison:

- Coordinate with relevant authorities (transport, police, licensing) as required.
- Ensure compliance across vendor agreements, office operations, and safety regulations.

Business Continuity Planning (BCP):

- Support the planning and implementation of BCP measures.

Key Requirements -

- Bachelor's degree in any discipline from a recognized university.
- Minimum 10 years of proven experience in admin management, vendor management, office management or similar roles within NGO / Corporate set-ups.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and relevant software.
- Attention to detail and problem-solving skills.
- Action oriented with ownership and accountability.
- Hands on approach, Solutions-oriented; strong problem solver.
- Ability to work across teams.
- Direct, explicit, and concise communicator.

📌 Administration Manager - Corporate / NGO (Delhi)
🏢 CHRO Consulting
📍 Delhi