Key Responsibilities:

1. Asset Management

- Maintain and track all company assets across locations.
- Ensure proper asset allocation, tagging, record maintenance, and lifecycle management.
- Conduct periodic asset audits and reconciliation.
- Coordinate asset procurement, movement, and disposal as per company policies.

2. Facility Management

- Manage day-to-day facility operations and ensure smooth functioning of office infrastructure.
- Coordinate with vendors for housekeeping, security, pest control, maintenance, and other facility services.
- Ensure compliance with health, safety, and workplace standards.
- Monitor utility consumption and optimize operational costs.

3. Helpdesk Management

- Oversee administration helpdesk activities and ensure timely resolution of employee requests.
- Track service requests, escalate unresolved issues, and monitor closure timelines.
- Maintain service quality standards and employee satisfaction.
- Prepare MIS reports on helpdesk performance and service levels.

4. Branch Agreement Renewals

- Track lease and rental agreements for all branch locations.
- Maintain a renewal calendar and ensure timely action on upcoming expiries.
- Coordinate with landlords, legal teams, and internal stakeholders for agreement renewals.




- Maintain all related documentation and compliance records.

5. MIS & Reporting

- Prepare and maintain administrative dashboards and reports.
- Analyze data related to assets, facilities, and helpdesk operations.
- Present periodic reports to management, highlighting key metrics and action items.

6. Access Control Management

- Coordinate with the BMS team for granting or removing physical access permissions.
- Conduct daily, weekly, and monthly reviews to ensure access is provided only to authorized employees.
- Share periodic reports with the Audit team and address any observations or queries.

7. Seating Management

- Allocate workstations to new joiners.
- Track vacant seats across all branches.
- Ensure seating data is maintained and updated on a real-time basis.

8. Petty Cash Management

- Manage the petty cash account and monitor day-to-day transactions.

Technical Skills

- Solid proficiency in Microsoft Excel.
- Hands-on experience with: VLOOKUP, XLOOKUP, Pivot Tables/Charts, MIS Reporting and Data Analysis

Experience Required

- 4 to 8 years of relevant experience in Administration and Facilities Management.

Preferred female candidates Share your CVs on [email protected]

📌 Administration Executive (Mumbai)
🏢 Kotak Securities (KSL)
📍 Mumbai