Position: Administration Manager

Department: HR & Administration

Location: Barapani, Meghalaya The Administration Manager is responsible for ensuring the smooth functioning of all administrative activities within the plant. The role involves managing facility administration, security, housekeeping, transportation, guest management, vendor coordination, and maintaining a safe, organized, and efficient working environment that supports uninterrupted plant operations.

Key Responsibilities

1. General Administration

- Oversee day-to-day administrative operations of the plant.
- Maintain office infrastructure, furniture, equipment, and utilities.
- Ensure uninterrupted availability of electricity, water supply, internet, and communication systems.
- Maintain administrative records and documentation.
- Prepare and manage the annual administration budget.

2. Facility Management

- Maintain plant buildings, offices, guest houses, canteen, labour colonies, and common areas.
- Coordinate repair and maintenance works.

3. Housekeeping & Hygiene

- Develop housekeeping standards for all plant locations.
- Ensure cleanliness of offices, production areas, washrooms, canteen, and residential colonies.
- Monitor waste disposal practices.
- Conduct periodic hygiene inspections.

4. Security Management

- Manage plant security through internal teams or outsourced agencies.
- Ensure proper gate control and visitor management.
- Conduct security audits and surprise inspections.
- Investigate security incidents and prepare reports.
- Coordinate emergency response during security threats.

5. Transport & Vehicle Management

- Manage company-owned vehicles.
- Ensure timely servicing, insurance renewal.
- Monitor fuel consumption and vehicle utilization.
- Coordinate employee transportation and official travel.
- Verify vehicle logbooks and maintenance records.

6. Labour Colony & Accommodation Management





- Supervise employee quarters and labour accommodations.
- Ensure proper water supply, sanitation, electricity, and cleanliness.
- Coordinate maintenance of residential facilities.
- Handle accommodation allocation and records.

7. Canteen Management

- Ensure hygienic food preparation and distribution.
- Monitor food quality and nutritional standards.

8. Vendor & Contractor Management

- Identify and onboard administrative service providers.

9. Manage contracts for:

Housekeeping

Security

Canteen

Transportation

Civil Maintenance

10. Asset Management

Maintain records of administrative assets.

11. Documentation & Reporting

Prepare and maintain reports related to:

- Security incidents
- Housekeeping inspections
- Vehicle utilization
- Administrative expenses
- Vendor performance
- Employee accommodation
- Facility maintenance

Required Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related discipline.
- MBA/PGDM in HR or Administration is preferred.

Experience

- Minimum 8 years of experience in administration, preferably in a factory, cement plant, manufacturing industry, steel plant, power plant, or other heavy industrial environment.
- Experience in managing large workforces and contractor personnel is desirable.

Skills & Competencies

- Strong administrative and facility management skills
- Leadership and team management
- Vendor and contractor management
- Budgeting and cost control
- Knowledge of statutory compliance
- Excellent communication and negotiation skills
- Crisis and emergency management
- Problem-solving and decision-making

Working Conditions

- Full time, plant-based role.
- Requires frequent movement across production, administrative, and residential areas.
- May require availability beyond normal working hours during emergencies, audits, statutory inspections, or major shutdowns.

Pay: ₹55,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Administration Manager (Guwahati)
🏢 Joyshree powerol
📍 Guwahati