ROLE: ACCOUNTS PAYABLE ASSISTANT

REPORTS TO: PRIYANKA CHAVAN

LOCATION: Vadodara, India

RESPONSIBILITIES

Accounts Payable Operations

- Process and verify supplier invoices for accuracy, completeness, and compliance with company policies.
- Ensure timely and accurate posting of invoices in the accounting system.
- Match invoices with Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.
- Resolve invoice discrepancies by coordinating with Procurement, Stores, and Suppliers.
- Reconcile supplier statements and investigate outstanding balances.
- Monitor accounts payable aging and ensure payments are made within agreed credit terms.
- Prepare and process vendor payments through bank transfers, electronic payments, and other approved methods.
- Maintain accurate supplier master data, including banking and tax information.
- Support month-end and year-end closing activities, including accruals and AP reconciliations.
- Ensure compliance with internal controls, audit requirements, and company policies.

Additional qualities required

- Prepare AP aging reports, payment forecasts, and vendor outstanding reports.




- Analyze large datasets and generate management reports using Excel.
- Develop and maintain AP trackers, reconciliation schedules, and dashboards.
- Automate routine reports using advanced Excel tools and formulas.
- Provide data analysis and reporting support to Finance Management.

Key Competencies

- Solid accounting and reconciliation skills.
- Excellent analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Effective communication and stakeholder management.
- Ability to work under deadlines and manage multiple priorities.
- Strong organizational and time-management skills.

Preferred Experience

- Handling high-volume invoice processing.
- Multi-location or multi-currency operations.
- AP reporting and MIS preparation.
- Process improvement and automation initiatives using Excel.

Qualifications

- Bachelor's Degree in Commerce, Accounting, Finance, or a related field.
- 3- 6 years of experience in Accounts Payable or Finance Operations.
- Experience working with accounting systems.

📌 Accounts Payable Assistant (Vadodara)
🏢 Bu0026S Group
📍 Vadodara