ob Title: Accounts & Operations Admin Executive

Company: Vacayom Facility Management a unit of Greenambit infra

Location: North Goa (On-site)

Job Type: Full time

Experience: 2–4 Years (Hospitality / Real Estate / Property Management preferred)

Salary: ₹15,000 – ₹20,000 / month (Negotiable based on experience)

About the Role

Vacayom Facility Management is a premier vacation rental and estate management company managing luxury villas and holiday homes in Goa. We are looking for a detail-oriented Accounts & Operations Admin Executive to oversee day-to-day financial bookkeeping, billing, OTA booking reconciliations, owner payout calculations, and general office administration.

Key Responsibilities1. Invoicing, Billing & OTA Reconciliation

- Reconcile booking payouts, commissions, and taxes from Online Travel Agencies (Airbnb, MakeMyTrip, Agoda, Booking.com, VRBO, and direct reservations).
- Generate and issue tax invoices/bills for management fees, guest stays, add-on services, and turnover fees.
- Prepare accurate Monthly Owner Statements & Payout Ledgers (calculating gross revenue, OTA deductions, management revenue share, and itemized operational expenses).
- Manage billing and recovery of Society CAM (Common Area Maintenance) dues, utility bills, and holding retainers.

1. Day-to-Day Accounting & Bookkeeping

- Record all daily business expenses, vendor bills, utility payments, and petty cash transactions into accounting software (Tally / Zoho Books / QuickBooks / Excel).
- Track and manage payments to local contractors, pool maintenance vendors, laundry suppliers, and pest control teams.
- Process monthly payroll for on-site staff (supervisors, security guards, housekeepers).
- Maintain banking records, process NEFT/RTGS payments, and perform regular bank reconciliations.

1.



Statutory Compliance Support

- Coordinate with the company’s Chartered Accountant (CA) for monthly GST calculations and input tax credit (ITC) reconciliations.
- Maintain records for Tax Deducted at Source (TDS), Form 16A, and NRI remittance compliance (Section 195).
- Ensure proper filing of tax invoices, purchase vouchers, and compliance documents.

1. Documentation & Office Administration

- Create and maintain organized digital and physical files for each property (Owner agreements, KYC, inventory handover annexures, utility meter logs).
- Track monthly property bills (electricity, water, Wi-Fi broadband, Panchayat trade dues) to ensure zero penalty or disconnection.
- Assist operational managers with petty cash handovers and inventory purchase logs for consumables/toiletries.

Requirements & Qualifications
- Education: Bachelor’s degree in Commerce (B.Com) / Finance / Accounting / Business Administration.
- Experience: 2 to 4 years in accounting, billing, and admin (experience in boutique hotels, resorts, Airbnb management, or real estate firms is a strong advantage).
- Technical Skills:
- Proficiency in Tally ERP / Tally Prime, Zoho Books, or similar accounting software.
- Advanced MS Excel / Google Sheets skills (VLOOKUP, Pivot Tables, expense formulas).
- Familiarity with GST invoices, TDS rules, and OTA extranet dashboards (Airbnb/MMT).
- Language & Location: Good communication skills in English and Hindi (basic Konkani is a plus). Must be currently based in or willing to relocate to North Goa.

How to Apply Interested candidates can send their updated Resume/CV with the subject line "Application: Accounts & Admin Executive - Vacayom" to [email protected] or contact via WhatsApp at (phone hidden)

Pay: ₹8,596.93 - ₹20,000.00 per month

Work Location: In person

📌 Accountant (Siolim)
🏢 North Goa real estate developer
📍 Siolim