Key Responsibilities 1. Invoicing & Billing

- Prepare and issue customer invoices accurately and on time.
- Verify billing details, PO/SOW terms, pricing, and applicable taxes.
- Maintain proper records of invoices and supporting documents.
- Track invoice status and outstanding payments.
- Coordinate with internal teams to resolve billing discrepancies.

2. Bookkeeping & Accounting

- Maintain day-to-day accounting records and financial documentation.
- Record sales, purchases, expenses, receipts, and payments.
- Perform regular bank and accounting reconciliations.
- Maintain accurate ledgers and supporting records.
- Coordinate with the CA/accountant for GST, TDS, payroll, and other statutory requirements.
- Assist with month-end and year-end accounting activities.

3. Payments & Receivables Follow-up

- Track customer payment due dates and outstanding invoices.
- Follow up with customers for overdue payments.
- Maintain and update AR ageing reports.
- Coordinate internally and externally to resolve payment-related discrepancies.
- Provide regular updates on collections and outstanding receivables.

4. Vendor & Payables Management

- Verify vendor invoices and supporting documents before processing payments.
- Track vendor payment schedules and due dates.
- Maintain updated vendor records.
- Ensure proper documentation of vendor payments.
- Coordinate with vendors regarding invoices, payment status, and discrepancies.

5. Operations & Administration

- Maintain contracts, purchase orders, invoices, agreements, and other business records.
- Support day-to-day office and business operations.
- Coordinate with vendors, customers, employees, and external partners.
- Maintain administrative trackers, records, and documentation.
- Assist management with general administrative and operational requirements.

6. Management Reporting





Prepare and maintain weekly/monthly reports covering:

- Revenue and invoicing
- Accounts receivable
- Accounts payable
- Cash flow
- Expenses
- Outstanding payments
- Vendor payments
- Other finance and administration-related MIS

Required Skills & Qualifications

- Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related field.
- 2–5 years of relevant experience in accounts and administration.
- Good understanding of basic accounting principles and bookkeeping.
- Working knowledge of GST, TDS, invoicing, receivables, and payables.
- Proficiency in MS Excel and accounting software/ERP systems.
- Strong documentation and record-keeping skills.
- Good communication and coordination skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Valuable follow-up and problem-solving skills.

Preferred Skills

- Experience working with a CA/accounting firm or external finance consultants.
- Knowledge of accounting software such as Tally, Zoho Books, QuickBooks, SAP, or similar ERP systems.
- Experience preparing MIS and ageing reports.
- Prior experience handling both accounts and administrative responsibilities.

Key Performance Indicators (KPIs)

- Accuracy and timeliness of invoicing and accounting records.
- Timely follow-up and reduction of outstanding receivables.
- Timely processing of vendor payments.
- Accuracy of financial and management reports.
- Proper maintenance of financial and administrative documentation.
- Timely completion of assigned statutory and administrative activities.

One-Line Role Definition

Own day-to-day accounts, invoicing, bookkeeping, receivables/payables follow-up, and operational administration, ensuring accurate financial records, timely collections, and smooth business operations.

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Accounts & Admin Executive (India)
🏢 Asset Online Private
📍 India