Key Responsibilities

1. School Administration & Operations

- Oversee the day-to-day administrative functioning of the school.
- Ensure all administrative processes are followed as per school policies and SOPs.
- Coordinate with the Principal, management, teachers, administrative staff, vendors, and support staff.
- Maintain proper records, registers, files, and administrative documentation.
- Ensure timely completion and reporting of all assigned administrative tasks.

2. Infrastructure & Maintenance

- Supervise school infrastructure, civil work, electrical work, plumbing, carpentry, painting, ACs, CCTV, furniture, and other maintenance activities.
- Conduct regular inspections of the school premises and identify pending/required work.
- Maintain a proper record of complaints, work orders, quotations, bills, and completion status.
- Ensure all maintenance work is completed within the approved timeline and budget.
- Coordinate with contractors and vendors and verify work before processing bills.

3. Safety & Security

- Ensure proper implementation of school safety and security protocols.
- Monitor security guards, gate management, visitor entry, gate-pass procedures, and emergency preparedness.
- Ensure CCTV systems, fire-safety equipment, access controls, and other safety systems remain functional.
- Immediately report any safety, security, or infrastructure lapse to the concerned authority.

4. Transport Management

- Supervise school transport operations and coordinate with drivers, attendants, and transport vendors.
- Ensure buses/vehicles are maintained, clean, protected, and operational.
- Monitor adherence to transport schedules and safety protocols.
- Maintain records related to vehicle servicing, documents, complaints, and inspections.

5. Vendor & Contractor Management

- Coordinate with vendors, contractors, service providers, and agencies.
- Obtain and compare quotations as per school requirements and approval procedures.
- Monitor the quality, cost, and timely completion of outsourced work.




- Ensure proper documentation and verification before recommending payments.

6. Staff & Support Services

- Supervise housekeeping, security, maintenance, drivers, helpers, and other support staff.
- Monitor attendance, punctuality, discipline, duties, and performance of support staff.
- Prepare duty rosters and allocate responsibilities wherever required.
- Address operational issues and escalate serious matters to management.

7. Finance & Documentation

- Ensure administrative expenses and purchases are properly documented.
- Verify bills, quotations, purchase requirements, and work completion records before submission.
- Maintain an organized record of administrative expenditures and assets.
- Ensure no work or purchase is undertaken without the required approval.

8. Compliance & Records

- Maintain records required for school administration, inspections, audits, and statutory compliance.
- Coordinate documentation related to CBSE, fire safety, transport, building maintenance, insurance, licenses, and other applicable requirements.
- Ensure renewal dates and compliance deadlines are tracked and completed on time.

9. Events & School Activities

- Provide administrative and logistical support for school events, functions, meetings, examinations, and special activities.
- Coordinate arrangements related to seating, infrastructure, housekeeping, security, transport, vendors, and other requirements.
- Ensure the campus is prepared before and restored after events.

10. Reporting & Accountability

- Maintain a daily/weekly status report of completed and pending work.
- Escalate delays, operational issues, safety concerns, and deviations from approved procedures promptly.
- Maintain an EOD (End-of-Day) task and pending-work report wherever required.
- Take ownership of assigned responsibilities and ensure timely closure of tasks.

Job Type: Full-time

Ability to commute/relocate:

- Ghaziabad, Uttar Pradesh 201014: Reliably commute or planning to relocate before starting work (Required)

Experience:

- total work: 1 year (Preferred)

Work Location: In person

📌 Administration Manager (India)
🏢 GD Goenka School Indirapuram
📍 India