Executive Assistant to CEO

Experience: 3–5 Years

Location: Kanjurmarg, Mumbai

Job Summary

We are looking for an organized and proactive Executive Assistant with 3–5 years of experience in managing executive schedules, travel arrangements, meetings, and basic administrative/accounts-related activities.

The ideal candidate should have strong coordination skills, good communication abilities, and hands-on experience supporting senior management.

Key Responsibilities

● Manage and maintain the executive’s daily timetable and calendar.

● Schedule and coordinate meetings, appointments, and conference calls.

● Handle travel bookings, including flights, hotels, transportation, and travel itineraries.

● Prepare and maintain daily and weekly schedules.

● Coordinate with internal teams, clients, vendors, and other stakeholders.

● Handle basic accounting work, including bills, invoices, expense tracking,

reimbursements, and payment records.

● Maintain important documents, reports, records, and confidential information.





● Arrange meeting rooms and ensure all necessary documents/materials are available

before meetings.

● Follow up with concerned teams on action points and pending tasks.

● Assist with general administrative and office coordination activities.

Required Skills

● 3–5 years of experience as an Executive Assistant / Personal Assistant / Executive

Secretary or similar role.

● Hands-on experience in calendar and timetable management.

● Experience in travel and hotel bookings.

● Strong meeting scheduling and coordination skills.

● Basic knowledge of accounts, invoices, expenses, and reimbursements.

● Good knowledge of MS Office, Excel, Word, Outlook, and Google Workspace.

● Good written and verbal communication skills.

● Strong organizational and multitasking abilities.

● Ability to maintain confidentiality and handle sensitive information professionally.

● Positive follow-up and coordination skills.

Pay: ₹25,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Personal Assistant to Managing Director (India)
🏢 Thema Corporate Services
📍 India