Role Overview:

The Executive Assistant (EA) to the Founder will play a pivotal role in managing and coordinating all activities related to the Founder’s trust, philanthropic initiatives, and corporate social responsibility (CSR) programs. This position involves a blend of strategic coordination, operational execution, and administrative support to ensure smooth functioning of trust operations and social impact projects.

Key Responsibilities:

1. Founder Support & Coordination

- Act as the primary point of contact between the Founder and internal/external stakeholders for trust and CSR matters.
- Manage the Founder’s calendar, schedule meetings, and coordinate travel related to trust and CSR events.
- Prepare briefing notes, presentations, and reports to keep the Founder updated on project progress.

2. Trust Management & Governance

- Coordinate trust board meetings, maintain minutes, and ensure compliance with statutory and legal requirements.
- Liaise with auditors, legal advisors, and other consultants to ensure timely filings and regulatory adherence.
- Maintain trust-related documentation, including MoUs, grant agreements, and beneficiary records.

3. CSR Project Planning & Execution

- Assist in identifying, evaluating, and selecting CSR projects in alignment with the organization’s CSR strategy.
- Track CSR budgets, disbursements, and impact metrics.
- Coordinate with NGOs, implementation partners, and local authorities to ensure smooth project execution.

4. Communication & Reporting

- Prepare CSR impact reports, trust newsletters, and other communication materials for stakeholders.
- Represent the trust in meetings, community events, and donor interactions, when required.
- Email communication and support
- Maintain a repository of success stories, case studies, and impact assessments.

5. Research & Strategic Input

- Conduct research on emerging social issues, CSR trends, and relevant government policies.




- Provide recommendations to the Founder for new initiatives or partnerships that align with the trust’s mission.

Key Skills & Competencies:

- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Communication Skills: Excellent written and verbal communication skills; ability to draft reports and presentations.
- Stakeholder Management: Robust interpersonal skills to engage with diverse stakeholders.
- Attention to Detail: Precision in documentation, compliance, and reporting.
- Analytical Skills: Ability to analyze data and provide actionable insights for CSR projects.
- Tech Savvy: Proficient in MS Office (Word, Excel, PowerPoint), Google Workspace; familiarity with CSR reporting tools is a plus.

Qualifications & Experience:

- Bachelor’s degree in Social Work, Public Policy, Business Administration, or related field (Master’s preferred).
- 4-8 years of experience in EA roles, CSR management, NGO operations, or trust administration.
- Knowledge of CSR laws (Companies Act Section 135) and trust compliance requirements.
- Experience working with NGOs, foundations, or corporate CSR teams will be an advantage.

Key Attributes:

- High integrity and discretion when handling confidential information.
- Passion for social impact and community development.
- Self-motivated, proactive, and adaptable to dynamic priorities.

1. Founder Support & Coordination

KPI

Measurement

Calendar & Meeting Management

% of meetings scheduled and executed on time; minimal scheduling conflicts

Founder's Time Optimization





Reduction in time spent on administrative tasks (measured via Founder feedback)

Quality of Briefings & Reports

Founder satisfaction score (≥ 90%) on clarity, accuracy, and timeliness

2. Trust Management & Governance

KPI

Measurement

Statutory Compliance

100% compliance with trust-related filings and deadlines

Board Meetings

Timely preparation of agenda, minutes, and follow-ups (≥ 95% completion rate)

Documentation Accuracy

Zero non-compliance or audit remarks due to missing/inaccurate records

3. CSR Project Execution

KPI

Measurement

Project Timelines

≥ 90% of CSR projects delivered within agreed timelines

Budget Utilization

Variance within ±5% of planned CSR budget

Partner/NGO Management

Timely disbursement of funds (≥ 95% on schedule) and positive partner feedback

4. Impact Measurement & Reporting

KPI

Measurement

CSR Impact Reports

Submission of quarterly/annual reports within deadlines (100% on time)

Stakeholder Engagement

Positive feedback from beneficiaries, board members, and partners

Communication Collateral

Number and quality of case studies, success stories, or presentations produced per quarter

5. Research & Strategic Input

KPI

Measurement

Research Quality

Number of actionable recommendations made to Founder per quarter

Opportunity Identification

% of new CSR opportunities successfully piloted/approved

Industry Awareness

Regular updates (monthly/quarterly) on CSR trends, policy changes, and innovations

6. Behavioral & Soft Skills

KPI

Measurement

Stakeholder Management

360° feedback score from internal and external stakeholders

Confidentiality & Discretion

Zero incidents of data leakage or confidentiality breach

Initiative & Proactiveness

Number of process improvements or efficiency gains suggested/implemented annually

Pay: ₹50,000.00 - ₹700,000.00 per month

Work Location: In person

📌 Executive Assistant to Founder (Ahmedabad)
🏢 Shree Shakti Seva Kendra
📍 Ahmedabad