Job Description | Purchase Executive

EBCO PURCHASE EXECUTIVE

Department Purchase / Supply Chain Reporting To Asst.Purchase Manager Location Vasai/Palghar Employment Type Full-Time, Permanent Experience 2 – 5 Years in Purchase / Procurement ERP System SAP MM / SAP S/4HANA Education B.E. / B.Tech / B.Com / MBA (Supply Chain preferred) CTC Range As per company norms

ABOUT THE ROLE

The Purchase Executive will be responsible for end-to-end procurement of direct materials (raw materials, components, packaging), indirect materials (consumables, MRO, office supplies, IT hardware), and services (AMC, housekeeping, freight, labour contracts, utilities) required for furniture fittings manufacturing. The role demands hands-on proficiency in SAP MM to manage the purchase-to-pay cycle, maintain vendor master data, and generate accurate MIS reports. The incumbent will work closely with production, stores, maintenance, accounts, and quality teams to ensure uninterrupted supply of materials and services at optimal cost.

KEY RESPONSIBILITIES

Procurement & Ordering

Raise Purchase Requisitions (PR) and convert to Purchase Orders (PO) in SAP MM based on MRP runs and indent requests from production and stores

Procure raw materials including steel, zinc, aluminium alloys, ABS plastics, springs, fasteners, and packaging materials used in furniture hardware fittings

Ensure timely placement of orders to avoid production stoppages while maintaining optimal inventory levels

Obtain competitive quotations from a minimum of three approved vendors and prepare comparative statements for management approval (CPO).

Negotiate pricing, credit terms, delivery schedules, and quality specifications with suppliers

Process repeat orders, blanket orders, and scheduling agreements in SAP as applicable

Job Description | Purchase Executive

Confidential — Internal Use Only | Page 1

SAP ERP Operations

Create and manage Purchase Orders in SAP MM module with accurate material codes, quantity, price, delivery dates, and payment terms

Maintain and update Vendor Master data, Material Master, and Info Records in SAP

Process Goods Receipts (MIGO) in coordination with the stores/warehouse team and resolve GR/IR mismatches

Monitor open POs, pending deliveries, and invoice clearances; generate regular reports using SAP and standard MM reports

Coordinate with accounts payable for invoice verification (MIRO) and timely vendor payment processing

Support month-end closing activities including GR/IR reconciliation and goods-in-transit reporting

Vendor Management

Identify, evaluate, and develop new vendors for existing and new material categories to reduce single-source dependency

Conduct vendor performance reviews on delivery, quality, and pricing; maintain vendor scorecards

Resolve vendor disputes related to rejections, short-supplies, pricing discrepancies, and payment delays

Coordinate vendor audits and support qualification of alternate sources of supply

Inventory & Supply Chain Coordination





Monitor stock levels in SAP and trigger replenishment orders to maintain defined safety stock norms

Coordinate with production planning to align procurement schedules with the manufacturing calendar

Liaise with stores for inward inspection, material acceptance, and rejection handling

Support periodic physical inventory counts and variance analysis in SAP

Indirect Materials & Services Procurement

Procure all indirect materials including MRO (Maintenance, Repair & Operations) items such as lubricants, cutting tools, abrasives, safety consumables, machine spares, and cleaning materials

Source and manage office supplies, IT peripherals, printing & stationery, and general factory consumables through approved vendors

Raise and process Service Entry Sheets (SES) in SAP for all service-based procurement including labour contracts, security, housekeeping, and facility maintenance services

Float RFQs, evaluate bids, and finalise Annual Rate Contracts (ARC) / Annual Maintenance Contracts (AMC) for recurring services such as plant equipment servicing, pest control, canteen, and transportation

Manage procurement of freight and logistics services — negotiate rates with road transporters, courier vendors.

Process utilities-related procurement including compressed gas cylinders, industrial gases (oxygen, nitrogen, argon), and fuel — track consumption against approved budget

Coordinate with HR/Admin for procurement of PPE (Personal Protective Equipment), uniforms, first aid supplies, and employee welfare items

Track and renew service contracts, AMCs, and rate agreements before expiry; maintain a contract register in SAP and shared tracker

Verify service completion with respective department heads before approving SES and forwarding service invoices for payment

Ensure all indirect spends are coded to correct SAP cost centres and GL accounts for accurate cost allocation and budget reporting

Job Description | Purchase Executive

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Cost Control & Reporting

Track raw material and commodity price trends (steel, zinc, aluminium, plastics) and report market movements to management

Monitor indirect spend by category and cost centre; flag overruns against approved budget and recommend corrective action

Achieve annual cost savings targets through negotiation, value engineering, alternate sourcing, and consolidation of indirect purchases

Prepare monthly purchase MIS including direct vs indirect spend analysis, savings tracker, vendor-wise procurement summary, and service contract status

Ensure compliance with company purchase policy, delegation of authority matrix, and internal/external audit requirements

REQUIRED SKILLS & QUALIFICATIONS

Area Requirement SAP MM (Mandatory)



Hands-on experience in PR/PO creation, MIGO, MIRO, ME2M/ME2N reports, vendor & material master maintenance in SAP MM or SAP S/4HANA Technical Knowledge Familiarity with metals (steel, zinc die cast, aluminium), plastics (ABS, PP), fasteners, springs, and hardware used in furniture fittings manufacturing Indirect & Services Procurement Experience in procuring MRO consumables, AMC/ARC services, freight, utilities, PPE, and facility services; ability to process Service Entry Sheets (SES) in SAP Negotiation Proven ability to negotiate price, terms, and lead times with domestic and import vendors Analytical Skills Ability to prepare comparative statements, spend analysis, and cost savings reports in MS Excel / SAP Communication Strong written and verbal communication for vendor correspondence, cross-functional coordination, and management reporting Compliance Awareness of GST (HSN codes, input credit), and statutory purchase requirements Education B.E. Mechanical / Production / B.Com / B.Sc with relevant experience; MBA in Supply Chain / Operations preferred Experience 2–5 years in purchase function within a manufacturing company; experience in hardware, auto-components, or furniture fittings preferred

Job Description | Purchase Executive

Confidential — Internal Use Only | Page 1

KEY PERFORMANCE INDICATORS (KPIS)

KPI Target On-Time Delivery of Materials (OTIF) ≥ 95% Purchase Order Lead Time Compliance ≤ 3 working days for standard items Cost Savings vs. Budget (Annual) ≥ 3% of annual purchase spend Vendor Payment Disputes / Invoice Holds < 2% of total invoices SAP PO Accuracy (no amendments post-approval) ≥ 98% Material Rejection Rate (incoming quality) < 1.5% Indirect Spend within Budget (monthly) ≤ 100% of approved cost centre budget Service Entry Sheet (SES) Processing TAT ≤ 2 working days after service confirmation AMC / Rate Contract Renewal on Time 100% — no contract lapses Vendor Development (recent approved sources) Minimum 4 new vendors per year

BEHAVIOURAL COMPETENCIES

Integrity & Ethics — Maintains highest standards of commercial integrity and avoids conflicts of interest

Ownership Mindset — Takes responsibility for material availability and does not wait to be escalated to

Attention to Detail — Ensures PO terms, specifications, and quantities are accurate before approval

Collaboration — Works effectively with production, quality, accounts, and logistics teams

Continuous Learning — Keeps updated on commodity price trends, GST changes, and SAP enhancements

Problem Solving — Proactively resolves supply disruptions, vendor delays, and quality rejections

CAREER PROGRESSION PATH

Purchase Executive → Senior Purchase Executive → Assistant Purchase Manager → Purchase Manager →Chief Procurement Officer (CPO)

This job description is indicative and may be updated from time to time based on business requirements.

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Purchase Executive (Palghar)
🏢 Ebco Private
📍 Palghar