Key Responsibilities

- Coordinate end-to-end export shipments from order confirmation to final delivery.
- Coordinate with sales, production, warehouse, quality, finance, and logistics teams for shipment planning.
- Prepare and verify export documents such as:
- Commercial Invoice
- Packing List
- Shipping Bill
- Bill of Lading / Sea Waybill
- Certificate of Origin (COO)
- Fumigation Certificate
- Insurance documents
- ECTA / Preferential Certificate, where applicable
- Other country-specific export certificates and documents
- Coordinate with freight forwarders and shipping lines for freight quotations, booking, vessel schedules, container availability, and shipment status.
- Arrange and coordinate container booking, transportation, stuffing, and dispatch from factory/ICD/warehouse.
- Monitor ETD, ETA, transshipment, vessel delays, and container movement and communicate updates to relevant stakeholders.
- Coordinate with customs brokers/CHA for shipping bill filing, customs clearance, examination, and Let Export Order (LEO).
- Check export documentation for accuracy of HS Code, product description, quantity, weight, FOB/CIF/DAP value, consignee, notify party, and port details.
- Coordinate with banks for export documentation submission, e-BRC, payment realization, and export closure requirements.
- Handle documentation related to LUT, GST, RoDTEP, export incentives, and other statutory requirements, as applicable.
- Follow up with customers regarding shipping instructions, delivery requirements, documentation requirements, and destination clearance requirements.
- Maintain shipment trackers and update ERP/system records with shipment and documentation details.
- Coordinate with transporters for vehicle placement, loading, dispatch, and delivery.
- Verify freight and logistics invoices and coordinate with the finance team for payment processing.
- Maintain proper records of shipping documents,



customer communications, quotations, freight rates, and shipment closures.
- Handle shipment-related issues such as delays, documentation discrepancies, container availability, cargo damage, and customer queries.
- Ensure all shipments are executed within the planned timeline and agreed commercial terms.

Coordination & Communication

- Coordinate professionally with customers, freight forwarders, shipping lines, CHA/customs agents, transporters, banks, and internal teams.
- Negotiate and obtain competitive freight and logistics rates.
- Follow up regularly to ensure timely completion of shipment milestones.
- Provide accurate and timely shipment updates to management and customers.

Required Skills

- Knowledge of Export Documentation & International Logistics
- Understanding of Incoterms – FOB, CIF, CFR, DAP, DDP, etc.
- Knowledge of shipping line and freight-forwarding processes
- Good understanding of customs clearance and export procedures
- Good MS Excel and ERP skills
- Strong follow-up and coordination skills
- Good written and verbal communication
- Attention to detail and documentation accuracy
- Negotiation and problem-solving skills
- Ability to manage multiple shipments simultaneously

Preferred Experience

1–3 years of experience in Export Documentation, International Logistics, Freight Forwarding, Supply Chain, or a related field.

Key Performance Areas (KPIs)

- On-time shipment execution
- Documentation accuracy
- Freight cost optimization
- Timely customs clearance
- Timely submission of export documents
- Shipment tracking and customer communication
- Proper export documentation and shipment closure
- Effective coordination with logistics partners and internal teams

Job Type: Full-time

Pay: From ₹40,000.00 per month

Perks:

- Cell phone reimbursement

Application Question(s):

- Do you experience in Export sector?

Experience:

- Supply chain: 2 years (Required)

Work Location: In person

📌 Supply Chain Executive (Shaniwar Peth)
🏢 envoPAP
📍 Shaniwar Peth