Job Description

Job Title

Executive – ERP & Material Coordination

Department

Factory Operations

Location

Mumbai

Industry

Commercial Interior Fit-Out / Factory

Experience

3–8 Years

Job Summary

We are looking for a responsible and detail-oriented professional for ERP & Material Coordination to manage material requirements, PO verification, dispatch planning, and ERP updates. The candidate will coordinate closely with Head Office, Site, Procurement, Vendors, and Factory to ensure materials are procured, dispatched, and delivered as per project requirements and timelines.

The ideal candidate should have factory-level experience with strong knowledge of material coordination, ERP systems, purchase orders, material specifications, and dispatch tracking.

Key Responsibilities

- Verify Purchase Orders (POs) against approved material specifications, quantities, rates, and project requirements.
- Coordinate with the procurement team for rate analysis, rate comparison, and commercial negotiations with vendors.
- Follow up with project sites for PRs (Purchase Requisitions) and upcoming material requirements.
- Review material requirements and coordinate with Procurement, Factory, and Site teams for timely availability.
- Prepare and maintain material dispatch checklists and required documentation.
- Track material dispatch, transportation, and delivery status until receipt at the project site.
- Coordinate with Head Office for PO creation, amendments, revisions, and status updates.
- Ensure timely and accurate ERP entries and updates related to POs, material requirements, dispatches, and deliveries.
- Maintain proper records of material orders, dispatches, pending deliveries, and site requirements.
- Coordinate effectively between HO, Site, Factory, Procurement, and Vendors.
- Identify delays or discrepancies in material supply and escalate them to the concerned stakeholders.




- Prepare regular material status reports, pending PO reports, dispatch reports, and delivery trackers.
- Ensure material movement is aligned with project schedules and site priorities.
- Support reconciliation of ordered, dispatched, delivered, and pending materials.

Required Skills & Competencies

- Strong knowledge of ERP systems and material management processes.
- Good understanding of PO, PR, material specifications, dispatch, and delivery processes.
- Experience in factory/material coordination is preferred.
- Good knowledge of Excel and material tracking sheets.
- Strong coordination and follow-up skills.
- Good understanding of commercial and procurement processes.
- Ability to identify discrepancies in quantity, specification, rate, and PO details.
- Robust communication and stakeholder-management skills.
- Ability to manage multiple material requirements and priorities simultaneously.
- Detail-oriented with strong documentation and reporting skills.

Qualification

- Graduate in Commerce, Supply Chain, Procurement, Operations, Engineering, or a related field.
- Diploma/degree in a relevant technical field will be an added advantage.

Preferred Experience

- Experience in factory operations, material coordination, procurement coordination, or supply-chain operations.
- Experience in interior fit-out, furniture, modular furniture, manufacturing, construction, or related industries will be preferred.
- Candidates with hands-on experience coordinating between Factory + HO + Site will be strongly preferred.

Key Performance Areas (KPIs)

- PO accuracy and timely verification.
- Timely ERP updates.
- Material dispatch and delivery adherence.
- Reduction in material-related delays.
- Accuracy of material trackers and documentation.
- Timely coordination between HO, Site, Factory, and Vendors.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

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