About Magic Bus:Magic Bus India Foundation, founded in 1999 by Matthew Spacie, stands among the top five NGOs in India dedicated to education and skill development. Our organisation equips adolescents and young individuals with essential life skills and knowledge to thrive during the transition from childhood to livelihood.Our mission is to create a world where young people break free from poverty, leading fulfilling and rewarding lives while making positive contributions to their communities. We achieve this by enabling adolescents to complete their secondary education, providing them with the necessary skills for employment, and connecting them to job market opportunities. Our target age group ranges from 12 to 24 years.We operate two flagship programs: the Adolescent Programme and the Livelihood Programme.In our Adolescent Programme, we prioritise the instillation of life skills and the enhancement of education. Through our network of connected schools operating in 234 districts across 24 states, we have positively impacted the lives of over 8 million adolescents, with an impressive 52% participation rate of girls.The Livelihood Programme focuses on enhancing employability by providing specialised skills training and connecting young individuals to sustainable livelihood opportunities. Through our 115 Livelihood Centres and 1250 Colleges, we offer sector-specific training, job placements, and post-placement support. This programme, operational in 19 states, has achieved an impressive 60% participation rate among girls and has a cumulative outreach of 6,00,000 youthJob Description: Finance ControllerLocation: Airoli, Navi Mumbai (with oversight across regions)Reporting To: Chief Financial Officer (CFO)1. Role OverviewThe Finance Controller will act as the second-in-command to the CFO, responsible for end-to-end financial management, governance, compliance, and operational efficiency of the finance function across the organization.This is a strategic and operational leadership role, overseeing finance, procurement, and administrative functions while ensuring strong financial controls, donor compliance, and process excellence aligned with the organization’s scale and growth trajectory.2. Key ResponsibilitiesA. Finance Operations & ControlProvide overall direction and control over:Accounts Payable (AP)Accounts Receivable (AR)General AccountingEnsure timely and accurate accounting closure (monthly, quarterly, annual).Maintain strong financial discipline and governance across all transactions.Act as final approval authority for financial transactions as per delegation matrix.Drive cash flow management, treasury planning, and fund utilization.B. Donor Reporting & Fund ManagementOversee donor reporting, utilization certificates, and compliance reporting.Ensure alignment of budget vs actuals (BVA) across all projects.Support donor audits, due diligence, and financial reviews.Ensure compliance with donor-specific requirements including FCRA and domestic funding norms.C. Compliance,



Audit & Internal ControlsEnsure adherence to all statutory requirements including:FCRAIncome Tax ActGST and other applicable lawsLead and manage:Internal auditsStatutory auditsDonor auditsDesign and implement robust internal financial controls (IFC).Monitor compliance calendar and risk areas proactively.D. MIS, Reporting & Decision SupportOwn the Monthly MIS process:Preparation, validation, and analysisPresentation to CFO and CEOBuild data-driven dashboards and insights for leadership decision-making.Ensure real-time visibility of financial performance across projects and functions.Drive continuous improvement in quality, accuracy, and timeliness of reporting.E. Leadership & Team ManagementLead and manage multi-layered finance teams, including:Accounts Payable TeamMIS-Compliance-Audit TeamDonor Support GroupManage both direct and indirect reporting teams across HO and regions.Build high-performance culture, accountability, and capability development.Ensure clear role definitions, KPIs, and performance tracking.F. Procurement & Commercial GovernanceOversee and strengthen the Central Procurement Function:Vendor identification and managementRate contracts and negotiationsProcurement governance frameworksImplement robust procurement policies and approval matrices.Ensure cost optimization, transparency, and fraud prevention mechanisms.Improve procurement turnaround time and efficiency.G. Administration OversightSet up and manage Admin function across Head Office and Regions.Ensure effective control over:Facilities managementTravel and logisticsInfrastructure and asset managementImplement systems for cost control and operational efficiency.H. Systems & Process TransformationLead implementation and optimization of finance IT systems, including:ERP (e.G., Microsoft Dynamics 365)Expense and payment systemsDrive automation and digitization initiatives across finance processes.Improve data integration, workflow automation, and approval systems.Collaborate with IT teams for system enhancements and scalability.I. Process Excellence & Business SupportDesign and implement efficient business processes across finance and support functions.Enable finance to act as a business partner to program and operations teams.Improve turnaround time (TAT) and service delivery standards.Ensure alignment with organization-wide growth and scalability goals.J. Strategic ExecutionDrive execution of strategic initiatives defined by CFO.Support long-term initiatives such as:Financial planning & forecastingProcess transformationAI/automation in financeAct as a change leader for organization-wide initiatives.K.



Digital Transformation & AI EnablementDrive adoption of AI-enabled finance systems and tools across the organizationIdentify opportunities for automation and intelligent decision support systemsWork closely with CFO to conceptualize and implement AI-driven finance initiativesEnable transition from transaction-based finance to insight-driven finance function3. Key Deliverables / KPIsTimely and accurate monthly financial closureHigh-quality MIS reporting and insightsZero major audit qualificationsStrong internal controls and compliance adherenceImproved procurement efficiency and cost savingsEffective team performance and retentionSuccessful implementation of systems and automation initiatives4. Qualifications & ExperienceEducational QualificationChartered Accountant (CA) / CPA / MBA Finance (preferred)Experience12–18 years of experience in:Finance controllershipAccounting and complianceAudit and governanceExperience in non-profit/NGO sector or donor-funded organizations preferredStrong exposure to FCRA and donor compliance frameworksExperience in ERP implementation and process transformation5. Key Skills & CompetenciesFunctional & Technology SkillsStrong knowledge of: Accounting standardsFinancial controlsCompliance frameworksExpertise in: MIS and financial analyticsBudgeting and forecastingProcurement and commercial negotiationsStrong understanding of finance technology ecosystems, including: ERP systems (e.G., Microsoft Dynamics 365)Workflow automation toolsData analytics and reporting systemsDemonstrated capability in leading software system implementations, including: Requirement definitionVendor coordinationUAT and rolloutPost-implementation stabilizationUnderstanding of AI-enabled finance applications such as: AI-driven MIS and reportingAutomated data extraction and reconciliationIntelligent workflow and approval systemsExperience with or exposure to AI-led software systems will be a strong advantage, including: NLP-based data queryingAI-assisted analytics and insights generationProcess automation using AI toolsStrong knowledge of:Accounting standardsFinancial controlsCompliance frameworksExpertise in:MIS and financial analyticsBudgeting and forecastingProcurement and commercial negotiationsLeadership SkillsStrong team leadership and stakeholder managementAbility to manage large, distributed teamsDecision-making and problem-solving capabilityStrategic & Digital MindsetExperience in process re-engineering and automationUnderstanding of AI/technology in finance (preferred)Ability to drive data-led decision-making6. Personal AttributesHigh level of integrity and accountabilityStrong ownership mindsetAbility to work in a rapid-growing, dynamic environmentStrong communication and presentation skills7. Role SignificanceThis role is critical in ensuring that finance operates as a strategic enabler, supporting Magic Bus in scaling operations while maintaining strong governance, transparency, and compliance across all programs and geographies.

📌 Finance Controller (Maharashtra)
🏢 Magic Bus India Foundation
📍 Maharashtra