We have on requirement of Executive Assistant, Travel Desk & Guest Management. Kindly go through the JD and provide relevant profiles.
Please find the other details below –
Experience: 5-8 years
Qualification - Bachelor’s degree in business administration, Hospitality, or a related field preferred.
Location: Pirangut HQ, Pune (Chakan & Baner as & when required)
Department: MD Office/ Executive Office
Reporting To: Managing Director & CEO
Employment Type: Full time
Weekdays – 5 days working (Company transport available)
Position Overview
We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director & CEO. The role requires excellent coordination skills, discretion, and the ability to manage executive schedules, travel, guest relations, events, and administrative activities efficiently.
Key Responsibilities
Executive Support
Manage and coordinate the MD & CEO’s calendar, meetings, appointments, and travel schedules.
Prepare meeting agendas, presentations, reports, and correspondence as required.
Screen calls, emails,



and visitors, prioritizing communication appropriately.
Maintain confidentiality and professionalism in all interactions.
Guest & Visit Management
Coordinate domestic and international executive visits to India.
Prepare detailed visit agendas, itineraries, and meeting schedules.
Arrange hospitality for guests, including accommodation, transport, and local coordination.
Ensure a seamless experience for visitors and senior stakeholders.
Travel Desk & Visa Coordination
Handle flight bookings, hotel reservations, airport transfers, and travel logistics for executives.
Manage visa processing, documentation, and coordination with travel agents or embassies.
Monitor travel plans and provide timely updates or changes when needed.
Event & Administrative Management
Organize corporate events, leadership meetings, parties, and offsite gatherings.
Coordinate venue bookings, catering, décor, and vendor management.
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📌 Executive Assistant to Chief Executive Officer/MD (Pune)
🏢 Mubea India
📍 Pune