Executive Assistant (EA) - Job Description
Job Title
Executive Assistant (EA)
Reporting To
Managing Director & CEO / Executive Director / Senior Leadership Executive
Role Purpose
The Executive Assistant provides high-level administrative, operational and coordination support to the MD/CEO or assigned senior executive.
The role serves as a trusted partner to the executive, enabling effective time management, seamless communication, efficient decision-making and smooth execution of key business priorities.
The EA is responsible for managing executive schedules, coordinating internal and external stakeholders, tracking strategic initiatives, preparing executive communications and ensuring the productive functioning of the executive office while maintaining the highest standards of professionalism, confidentiality and discretion.
Key Responsibilities
Executive Calendar and Schedule Management
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Manage and prioritize the executive's calendar to ensure optimal utilization of time.
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Coordinate meetings, appointments, travel schedules and business engagements.
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Anticipate scheduling conflicts and proactively recommend solutions.
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Ensure timely preparation of meeting agendas, briefing materials and supporting documents.
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Manage competing priorities and changing business requirements effectively.
Meeting Coordination and Governance Support
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Organize internal and external meetings, leadership reviews, Board and Committee meetings as required.
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Prepare meeting notices, agendas, presentations and relevant documentation.
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Record, track and monitor key action items arising from meetings.
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Follow up with stakeholders to ensure timely closure of action items.
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Support governance processes by coordinating submissions, approvals and documentation.
Executive Correspondence and Communication
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Draft, review and manage executive correspondence, presentations and communications.
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Act as a point of contact between the executive office and internal/external stakehol
📌 EA to Executive Director (Mumbai)
🏢 NPCI
📍 Mumbai