BNI SURAT - (Business Network International)

JOB DESCRIPTION

Job Title - Admin Executive

Department - Administration

Location - Surat, Gujarat

Employment Type - Full-Time

Reports To - Senior Management / Director

Education Required

BBA / MBA

Role Summary

The Admin Executive at BNI Surat plays a pivotal role in ensuring seamless day-to-day administrative operations. This position demands a proactive, detail-oriented skilled who can coordinate across departments, manage executive-level schedules, plan events, and communicate effectively with senior stakeholders and members of the BNI network.

Key Responsibilities

Training & Meetings Management
- Schedule and coordinate training sessions for members and internal teams
- Organize and manage Zoom/virtual calls, including sending invites, reminders, and follow-ups
- Prepare agendas, minutes of meetings, and post-meeting action reports

Presentation & Documentation
- Design and prepare professional PowerPoint presentations for internal reviews, training sessions, and leadership meetings




- Maintain organized digital and physical records, reports, and administrative documents
- Draft correspondence, memos, and official communications on behalf of management

Coordination & Liaison
- Act as a primary point of contact for coordination with senior leadership, Directors, and high-authority stakeholders
- Liaise between different departments to ensure smooth execution of decisions and directives
- Follow up on pending tasks and ensure timely completion of assignments

Event Planning & Execution
- Plan, organize, and execute BNI chapter events, networking meets, award ceremonies, and member induction programs
- Manage vendor coordination, venue arrangements, logistics, and on-ground event management
- Prepare event budgets and post-event reports

Communication & Relationship Management
- Maintain excellent professional communication — verbal and written — with members, guests, and leadership
- Represent BNI Surat'

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