JOB PURPOSE

To manage the front desk and provide a professional, welcoming, and efficient first point of contact for visitors, buyers, suppliers, employees, and other stakeholders. The Receptionist will also support day-to-day administrative activities and ensure smooth coordination of front-office operations.

KEY RESPONSIBILITIES

· Manage the reception/front desk and maintain a qualified appearance at all times.

· Welcome and assist international buyers, visitors, suppliers, vendors, and guests in a courteous and professional manner.

· Handle incoming telephone calls and direct them to the appropriate department or employee.

· Receive and accurately communicate messages when concerned employees are unavailable.

· Maintain records of visitors, appointments, and meetings.

· Coordinate visitor appointments with the concerned employees.

· Inform relevant departments when visitors arrive and ensure appropriate arrangements are made.

· Handle incoming and outgoing courier, parcels, samples, and documents.





· Maintain courier records and coordinate with courier agencies for pickups and deliveries.

· Receive incoming mail and distribute it to the appropriate departments.

· Assist in maintaining front-office and reception-area cleanliness and presentation.

· Coordinate basic arrangements for buyer meetings, including meeting rooms, water, tea/coffee, samples, catalogues, and other requirements.

· Maintain adequate availability of office stationery and front-office supplies.

· Assist the Administration team with general office-related activities.

· Maintain contact lists, telephone directories, and other relevant administrative records.

· Coordinate with housekeeping, security, pantry, and other support staff as required.

· Assist with scheduling meetings and maintaining meeting-room calendars.

· Handle confidential information responsibly and maintain qualified discretion.

· Support the HR/Admin team with basic documentation and communication whene

📌 Receptionist (Noida)
🏢 narayan overseas
📍 Noida