1. Office & Business Management
- Manage day-to-day office and business operations.
- Coordinate between Directors, employees, customers, vendors and departments.
- Follow up on important tasks and pending matters.
2. Billing & Invoicing
- Manage sales billing and invoicing.
- Verify rates, quantities, taxes and supporting documents.
- Coordinate with Accounts for billing and invoice-related matters.
3. Stock Management
- Manage stock records and inventory movement.
- Coordinate inward/outward stock and dispatches.
- Conduct regular stock verification and report discrepancies.
4. Documentation
- Maintain and organize all business and office documentation.
- Manage physical and digital filing.
- Track documents pending for signatures, approvals and follow-up.
5. Directors' Coordination
- Coordinate directly with Directors on daily business requirements.
- Maintain action points and follow up on management instructions.
- Keep Directors updated on important operational matters.
6.
Accounts Coordination
- Coordinate with accountants regarding billing, payments, receipts and documentation.
- Provide required documents and information to Accounts.
- Follow up on pending accounts-related matters.
7. Meetings & Follow-Up
- Schedule and coordinate meetings.
- Prepare required documents and agendas.
- Maintain meeting action points and ensure timely follow-up.
8. Customer & Vendor Coordination
- Coordinate with customers and vendors regarding orders, billing, deliveries and documentation.
- Follow up on pending requirements and resolve routine issues.
9. MIS & Reporting
- Prepare daily/weekly reports on billing, stock, pending tasks and business activities.
- Provide accurate and timely information to the Directors.
10. Key Requirements
- Robust coordination and follow-up skills.
- Good knowledge of MS Excel and office systems.
- Experience in billing, stock and documentation.
- Good communicat