Requisition ID: 4531
Location:
Chennai, IN
Work regime: Full-Time
Kind of contract: Open Ended Contract
Your mission
We are looking for a proactive and highly organized Site Administrative to support daily site operations and act as the main administrative contact for a team of engineers.You are responsible for the overall office management and act as the contact person between Headquarters and site. You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, and supporting local Proton Therapy site operations. In addition, you will contribute to administrative and logistics activities supporting other IBA locations when required.
Key Responsibilities
- Coordinate site administration, meetings, visits, and communication with the local team and Headquarters.
- Manage office operations, suppliers, contracts, assets, and facility-related issues.
- Support financial administration, organize business travel, and assist with HR activities, including onboarding of new employees.
- Provide HR support including perks administration, training coordination, safety programs, PPE management, and EHS records maintenance.
- Coordinate logistics activities including shipments, spare parts ordering, stock tracking, inventory management, tool calibration, and returns.
- Support site accounting activities including purchase orders, invoices, petty cash management, expense tracking, and cost reporting.
- Support quality systems, documentation control, and internal communication activities.
- Provide administrative and logistics support to other IBA sites, projects, or regional activities when required.
- Coordinate and support occasional site visits, customer visits, audits, training sessions, and special projects outside the primary work location.
What we value
You have:
- Graduate with minimum 4 years of experience in administrative, office management, logistics coordination, or site support roles.
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📌 Site Administrative Assistant (Chennai)
🏢 IBA
📍 Chennai