Role Summary

The Company Secretary will serve as a key strategic member of the senior management team. The role will involve end-to-end secretarial, regulatory, compliance and corporate governance responsibilities to support the company's listing readiness and subsequent post-listing obligations. Working closely with the CFO, Board of Directors, external advisors (merchant bankers, regulators, legal counsel), and internal stakeholders, the incumbent will ensure robust systems, timely filings and robust stakeholder management.

Key Responsibilities

Corporate Governance & Board Support
- Organise and facilitate Board meetings, committee meetings (e.g., Audit, Nomination & Remuneration), annual general meeting (AGM), extraordinary general meetings (EGMs): prepare agenda, draft minutes, resolutions, follow-up action items, maintain registers
- Support the Board on corporate governance matters: implement Board charters, code of conduct, risk management policy, related party governance, disclosures, etc.




- Act as the interface between the Board/Committees and management to ensure proper governance frameworks.
- Be thorough on contents of SHA,SPA and relevant documents of the company

Statutory & Secretarial Compliance
- Ensure compliance with the Companies Act, 2013, Secretarial Standards (SS-1, SS-2), SEBI (LODR) FEMA/FIPB/FDI compliances if applicable.
- Maintain and update statutory registers, records of directors & shareholders, minute books, filings with Registrar of Companies (ROC)/MCA, depositories, and other relevant authorities.s
- Handle secretarial audits, internal reviews and support external statutory audits as required.

Risk, Policy & Advisory
- Provide advice to senior management and Board on corporate-law, securities-law, governance, regulatory changes and their implications.
- Develop and implement secretarial policies and procedures to embed best practices and scalability as the company transitions to a listed entity.
- Support training/induction of d

📌 Company Secretary (Pune)
🏢 Xpressbees
📍 Pune