Position Summary

We are seeking an experienced
Executive Assistant & Estate Manager
to support the Resident Head and oversee the day-to-day operations of Rupani House, a privately owned residential property.

The role combines
executive assistance, estate management, staff supervision, vendor coordination, and administrative oversight
. The position requires discretion, strong organizational skills, and the ability to independently track and close pending matters.

Key Responsibilities

Executive Assistance
- Manage calendars, appointments, travel, correspondence, and personal administration.
- Arrange domestic and international travel, including visas, hotels, transport, and itineraries.
- Track deadlines, renewals, follow-ups, and confidential records.
- Prepare letters, presentations, meeting notes, and reports.
- Coordinate with bankers, CAs, lawyers, and other skilled advisors.
- Maintain physical and digital records, as well as household documentation.

Estate & Property Management
- Oversee building maintenance, utilities, common areas, and preventive maintenance.




- Manage tenants, leases, rent collections, renewals, and resident queries.
- Supervise vendors across electrical, plumbing, civil, fire safety, IT, pest control, and other services.
- Monitor AMC/service contracts and ensure timely completion of work.

Staff, Security & Operations
- Supervise housekeeping, security, gardening, drivers, and maintenance staff.
- Manage attendance, rosters, leave, and staff-related administration.
- Oversee CCTV, access control, and building security protocols.
- Coordinate emergency response and remain available for urgent matters when required.

Financial & Administrative Management
- Track rent, utilities, vendor payments, and operating expenses.
- Prepare budgets, expense statements, and periodic operational reports.
- Maintain invoices, contracts, warranties, and statutory records.

Resident Services
- Coordinate couriers, deliveries, reservations, travel,

📌 Executive Assistant (Mumbai)
🏢 Aikya Connect
📍 Mumbai