Brief of Role :

The Procurement Officer will be responsible for managing end-to-end procurement activities, including the purchase of program assets, IT equipment, materials, and services required for project implementation. The role will coordinate with internal teams, suppliers, and contractors to ensure the timely processing of procurement requests, issuance of purchase/work orders, and delivery of goods and services. The position will also oversee invoice verification, vendor payment recommendations, procurement MIS reporting, and compliance with organizational policies, donor requirements, and statutory guidelines.

Stakeholders

Relationship (within organization) : Manager & Program Leads

Relationship (Outside Organization) : Donor Officials/Auditors/Bankers/Statutory Authorities, etc.

Required Skills
- Excellent knowledge of procurement process, supply chain management & logistics operations.
- Strong vendor management and negotiation skills.
- Sound knowledge of Purchase/Work orders, Service Contracts, invoices & payment processes.




- Good Knowledge of statutory compliances- TDS, GST, Income Tax provisions applicable to NGOs.
- Proficiency in MS Excel, MS Office-PPT, Tally Prime/ERP & ERP-based procurement systems.
- Strong analytical, documentation, and reporting skills.
- Excellent interpersonal and stakeholder management abilities.
- Ability to work under pressure and manage multiple projects simultaneously.
- Familiarity with FCRA accounting and reporting will be an added advantage.
- Strong analytical, documentation, communication, and coordination skills.

Preferred Candidate Profile
- Experience in managing multiple grants simultaneously.
- Ability to work independently with minimum supervision.
- Robust attention to detail and commitment to meeting reporting deadlines.
- Excellent interpersonal and stakeholder management skills.
- High standards of integrity, accountability, and professional ethics
- Preparation and presentation of MIS Reports

Key

📌 Procurement Officer (Vijayawada)
🏢 Vijayavahini Charitable Foundation
📍 Vijayawada