Job Description – Personal Secretary Position -90474 11156
Personal Secretary
We are seeking a highly organized, professional, and trustworthy Personal Secretary to provide comprehensive administrative and secretarial support to senior management.
Key Responsibilities Executive Support
- Manage the executive's daily calendar, appointments, and meetings.
- Coordinate travel arrangements, accommodation, and itineraries.
- Screen phone calls, emails, and correspondence.
- Meeting Management
- Attend management meetings and board meetings.
- Take accurate shorthand notes during meetings.
- Prepare Minutes of Meeting (MoM) promptly and circulate them to concerned stakeholders.
- Track action points and follow up on pending tasks.
Documentation & Records
- Maintain confidential files, records, and correspondence.
- Organize digital and physical documents.
- Draft official letters, notices, and internal communications.
- Maintain meeting schedules and document archives.
Coordination
- Liaise with internal departments and external stakeholders.
- Coordinate meetings with clients, vendors, and government officials when required.
- Follow up on management instructions and ensure timely execution.
Required Qualifications
- Bachelor's Degree in any discipline.
- Diploma/Certification in Secretarial Practice is preferred.
- Certification in Shorthand and Typewriting is an added advantage.
Experience
- 3–8 years of experience as a Personal Secretary or Executive Secretary.
- Proven experience in shorthand writing and preparing Minutes of Meeting.
- Experience working with senior management is preferred.
Required Skills
- Excellent shorthand writing speed (minimum 80–100 words per minute preferred).
- Fast and accurate typing skills.
- Excellent written and verbal communication in English.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Valuable drafting and documentation skills.
- Strong organizational and time-management abiliti