Role & responsibilities

1. Accounts Payable Vendor Management

- Verify and process vendor/supplier invoices against POs, contracts, work orders and delivery documents.
- Process invoices related to solar modules, inverters, structures, cables, electrical equipment, subcontractors and other project materials/services.
- Prepare payment proposals and ensure timely vendor payments as per agreed credit terms.
- Maintain vendor ledgers and perform regular vendor reconciliations.
- Track vendor advances, adjustments, debit/credit notes and outstanding payments.
- Coordinate with Procurement, Stores and Project teams for invoice discrepancies and approvals.
- Maintain AP ageing and payment schedules.

2. Accounts Receivable Customer Management

- Prepare and raise customer invoices as per POs, contracts and project billing milestones.
- Manage milestone/RA billing for solar EPC and installation projects.
- Monitor customer outstanding balances and maintain AR ageing reports.
- Follow up with customers for timely collection of payments.
- Record customer receipts and adjust them against respective invoices.
- Reconcile customer accounts and resolve billing/payment discrepancies.
- Track retention money, advances and other project-related receivables.
- Coordinate with Sales, Commercial and Project teams for collection-related issues.

3. Accounting & Reconciliation

- Record day-to-day purchase, sales, receipt, payment and journal entries in Tally/ERP/SAP/other accounting software.
- Perform regular bank,



customer and vendor reconciliations.
- Maintain accurate books of accounts and supporting documentation.
- Assist in monthly closing activities, accruals and provisions.
- Ensure proper accounting of project-related expenses and transactions.
- Support project-wise cost allocation and accounting.

4. GST & TDS

- Verify GST details on purchase and sales invoices.
- Support GST reconciliation and ensure proper documentation for Input Tax Credit.
- Assist in preparation of GST workings and returns.
- Ensure appropriate TDS deduction on applicable vendor/service transactions.
- Coordinate with consultants/CA for statutory compliance and related documentation.

5. MIS & Reporting

- Prepare AP and AR ageing reports.
- Prepare vendor payment and customer collection reports.
- Track overdue receivables and upcoming vendor liabilities.
- Prepare project-wise outstanding and expense reports.
- Support monthly MIS, cash-flow and management reporting.
- Highlight major collection delays, payment commitments and financial discrepancies to management.

Preferred candidate profile

- Good knowledge of accounting principles and bookkeeping.
- Strong understanding of AP, AR, billing and collections.
- Working knowledge of GST and TDS.
- Proficiency in Tally / ERP / SAP / accounting software.
- Good command of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP and basic MIS reporting.
- Solid reconciliation and analytical skills.

📌 Accounts Executive (Kolkata)
🏢 VSL Ventures
📍 Kolkata