About Magic Bus:
Magic Bus India Foundation, founded in 1999 by Matthew Spacie, stands among the top five NGOs in India dedicated to education and skill development. Our organisation equips adolescents and young individuals with essential life skills and knowledge to thrive during the transition from childhood to livelihood.
Our mission is to create a world where young people break free from poverty, leading fulfilling and rewarding lives while making positive contributions to their communities. We achieve this by enabling adolescents to complete their secondary education, providing them with the necessary skills for employment, and connecting them to job market opportunities. Our target age group ranges from 12 to 24 years.

We operate two flagship programs: the Adolescent Programme and the Livelihood Programme.
In our Adolescent Programme, we prioritise the instillation of life skills and the enhancement of education. Through our network of connected schools operating in 234 districts across 24 states, we have positively impacted the lives of over 8 million adolescents, with an impressive 52% participation rate of girls.
The Livelihood Programme focuses on enhancing employability by providing specialised skills training and connecting young individuals to sustainable livelihood opportunities. Through our 115 Livelihood Centres and 1250 Colleges, we offer sector-specific training, job placements, and post-placement support. This programme, operational in 19 states, has achieved an impressive 60% participation rate among girls and has a cumulative outreach of 6,00,000 youth

Job Description: Finance Controller
Location: Airoli, Navi Mumbai (with oversight across regions)
Reporting To: Chief Financial Officer (CFO)

1. Role Overview
The Finance Controller will act as the second-in-command to the CFO , responsible for end-to-end financial management, governance, compliance, and operational efficiency of the finance function across the organization.
This is a strategic and operational leadership role , overseeing finance, procurement, and administrative functions while ensuring robust financial controls, donor compliance, and process excellence aligned with the organization’s scale and growth trajectory.

2. Key Responsibilities
A. Finance Operations & Control
Provide overall direction and control over:
Accounts Payable (AP)
Accounts Receivable (AR)
General Accounting
Ensure timely and accurate accounting closure (monthly, quarterly, annual).
Maintain strong financial discipline and governance across all transactions.
Act as final approval authority for financial transactions as per delegation matrix.
Drive cash flow management, treasury planning, and fund utilization .

B. Donor Reporting & Fund Management
Oversee donor reporting, utilization certificates, and compliance reporting .
Ensure alignment of budget vs actuals (BVA) across all projects.
Support donor audits, due diligence, and financial reviews .
Ensure compliance with donor-specific requirements including FCRA and domestic funding norms .

C. Compliance, Audit & Internal Controls
Ensure adherence to all statutory requirements including:
FCRA




Income Tax Act
GST and other applicable laws
Lead and manage:
Internal audits
Statutory audits
Donor audits
Design and implement robust internal financial controls (IFC) .
Monitor compliance calendar and risk areas proactively .

D. MIS, Reporting & Decision Support
Own the Monthly MIS process :
Preparation, validation, and analysis
Presentation to CFO and CEO
Build data-driven dashboards and insights for leadership decision-making.
Ensure real-time visibility of financial performance across projects and functions.
Drive continuous improvement in quality, accuracy, and timeliness of reporting .

E. Leadership & Team Management
Lead and manage multi-layered finance teams , including:
Accounts Payable Team
MIS-Compliance-Audit Team
Donor Support Group
Manage both direct and indirect reporting teams across HO and regions.
Build high-performance culture , accountability, and capability development.
Ensure clear role definitions, KPIs, and performance tracking .

F. Procurement & Commercial Governance
Oversee and strengthen the Central Procurement Function :
Vendor identification and management
Rate contracts and negotiations
Procurement governance frameworks
Implement robust procurement policies and approval matrices .
Ensure cost optimization, transparency, and fraud prevention mechanisms .
Improve procurement turnaround time and efficiency.

G. Administration Oversight
Set up and manage Admin function across Head Office and Regions .
Ensure effective control over:
Facilities management
Travel and logistics
Infrastructure and asset management
Implement systems for cost control and operational efficiency .

H. Systems & Process Transformation
Lead implementation and optimization of finance IT systems , including:
ERP (e.g., Microsoft Dynamics 365)
Expense and payment systems
Drive automation and digitization initiatives across finance processes.
Improve data integration, workflow automation, and approval systems .
Collaborate with IT teams for system enhancements and scalability .

I. Process Excellence & Business Support
Design and implement efficient business processes across finance and support functions.
Enable finance to act as a business partner to program and operations teams .
Improve turnaround time (TAT) and service delivery standards.
Ensure alignment with organization-wide growth and scalability goals .

J. Strategic Execution
Drive execution of strategic initiatives defined by CFO .
Support long-term initiatives such as:
Financial planning & forecasting
Process transformation
AI/automation in finance
Act as a change leader for organization-wide initiatives.

K. Digital Transformation & AI Enablement




Drive adoption of AI-enabled finance systems and tools across the organization
Identify opportunities for automation and intelligent decision support systems
Work closely with CFO to conceptualize and implement AI-driven finance initiatives
Enable transition from transaction-based finance to insight-driven finance function

3. Key Deliverables / KPIs
Timely and accurate monthly financial closure
High-quality MIS reporting and insights
Zero major audit qualifications
Strong internal controls and compliance adherence
Improved procurement efficiency and cost savings
Effective team performance and retention
Successful implementation of systems and automation initiatives

4. Qualifications & Experience
Educational Qualification
Chartered Accountant (CA) / CPA / MBA Finance (preferred)
Experience
12–18 years of experience in:
Finance controllership
Accounting and compliance
Audit and governance
Experience in non-profit/NGO sector or donor-funded organizations preferred
Strong exposure to FCRA and donor compliance frameworks
Experience in ERP implementation and process transformation

5. Key Skills & Competencies
Functional & Technology Skills
Strong knowledge of:
Accounting standards
Financial controls
Compliance frameworks
Expertise in:
MIS and financial analytics
Budgeting and forecasting
Procurement and commercial negotiations
Strong understanding of finance technology ecosystems, including:
ERP systems (e.g., Microsoft Dynamics 365)
Workflow automation tools
Data analytics and reporting systems
Demonstrated capability in leading software system implementations, including:
Requirement definition
Vendor coordination
UAT and rollout
Post-implementation stabilization
Understanding of AI-enabled finance applications such as:
AI-driven MIS and reporting
Automated data extraction and reconciliation
Intelligent workflow and approval systems
Experience with or exposure to AI-led software systems will be a strong advantage, including:
NLP-based data querying
AI-assisted analytics and insights generation
Process automation using AI tools
Strong knowledge of:
Accounting standards
Financial controls
Compliance frameworks
Expertise in:
MIS and financial analytics
Budgeting and forecasting
Procurement and commercial negotiations
Leadership Skills
Strong team leadership and stakeholder management
Ability to manage large, distributed teams
Decision-making and problem-solving capability
Strategic & Digital Mindset
Experience in process re-engineering and automation
Understanding of AI/technology in finance (preferred)
Ability to drive data-led decision-making

6. Personal Attributes
High level of integrity and accountability
Strong ownership mindset
Ability to work in a fast-growing, dynamic environment
Strong communication and presentation skills

7. Role Significance
This role is critical in ensuring that finance operates as a strategic enabler , supporting Magic Bus in scaling operations while maintaining strong governance, transparency, and compliance across all programs and geographies.

📌 Finance Controller (Navi Mumbai)
🏢 Magic Bus India Foundation
📍 Navi Mumbai