Job DescriptionJOB TITLE: Assistant Manager – Administration
nFUNCTIONAL AREA: Administration
nREPORTS TO: Group CFO(TBD)
nPOSITION'S OBJECTIVE: (brief on position's objective)
nTo oversee the organization's administrative operations and to manage office supplies and equipment's within the budgetprovided
nKEY RESPONSIBILITIES:
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- To identify, negotiate best rates and complete all formalities related to signing of contract with Service Agenciesn
- To identify, negotiate best rates and place orders to vendors for Office Supplies & Stationaryn
- To manage & maintain the company vehicle & monitor the drivern
- To ensure Annual Maintenance Contracts are signed and renewed as per schedulen
- To ensure repair & preventive maintenance is carried out for the office equipment's as and when requiredn
- To ensure proper allocation of office space to each departmentn
- To develop & track the processes for all administrative functionsn
- To prepare and maintain monthly expenses reportn
- To prepare and maintain trackers for monthly billsn
- To create and maintain any other ad hoc reports as required by the managementn
- To ensure Office opening and closing is carried out seamlesslyn
- To audit and check the office premises at opening as per existing checklistn
- To book meeting/board room as per authorized bookings and make necessary arrangements related to food & logistics & any other specialized requirementsn
- To track and follow up with all vendors for timely delivery of orders/bills and other special requirementsn
- To liaison with MCD and other local authorities as and when requiredn
- To provide support, motivation and encouragement to colleagues and team membersn
- To work collectively and in collaborating manner across departments for enhanced productivityn
nJOB SPECIFICATION: (QUALIFICATIONS/KNOWLEDGE/EXPERIENCE)
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- Years of Functional Experience: More than 6 years' experience in managing the office administration in medium to large