Job Description - Facility & Administration Manager

Key Responsibilities & Administration
- Manage day-to-day administrative operations of the workspace.
- Handle member onboarding, documentation, agreements, invoicing, and record keeping.
- Coordinate meeting room bookings and workspace allocations.
- Maintain inventory of office supplies and stationery.
- Prepare daily, weekly, and monthly operational reports.

Facility Management
- Ensure smooth day-to-day functioning of the centre.
- Coordinate housekeeping, security, maintenance, internet, and other service providers.
- Conduct routine inspections to maintain cleanliness and quality standards.
- Report and follow up on maintenance issues until resolved.

Member Experience
- Welcome members and visitors.
- Serve as the primary point of contact for member queries and support.
- Ensure a qualified, friendly, and hospitality-driven experience.
- Resolve operational issues promptly.

Vendor & Operations
- Coordinate with vendors and AMC providers.
- Monitor pantry supplies and office consumables.




- Ensure uninterrupted availability of utilities and office equipment.

Front Office & Reception
- Oversee reception activities and visitor management.
- Handle incoming calls, courier, mail, and enquiries.
- Assist prospective clients during centre visits and coordinate with the sales team.

Compliance & Safety
- Ensure compliance with company policies and operational procedures.
- Maintain safety, security, and cleanliness standards across the workspace.

Qualifications:
- Graduate in any discipline.
- 2-5 years of experience in administration, facility management, hospitality, business centres, coworking spaces, hotels, or commercial offices.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Excellent organisational and multitasking abilities.

Key Skills
- Administration
- Facility Management
- Customer Service
- Vendor Management
- Operations Coordination
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📌 Facility & Administration Manager (Karelibagh)
🏢 Metallics Minechem
📍 Karelibagh