Job Title: Executive Assistant to Managing Director

Location: Delhi, NCR (with occasional travel across India)
Company: HALCYON INDUSTRIES PVT. LTD.
Industry: HVAC Contracting / MEP Projects
Reports To: Founder & Director

Position Overview

Key Responsibilities

1. Executive Support:
- Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements.
- Prepare meeting agendas, minutes, and presentations as required.
- Maintain confidentiality and handle sensitive information with professionalism.
- Coordinate between internal departments and project sites to ensure timely updates and reporting.

2. Communication & Coordination:
- Act as a point of contact between the MD and clients, vendors, and internal teams.
- Draft, review, and manage correspondence, reports, and official documents.
- Follow up on key action points and ensure deliverables are met as per deadlines.
- Support communication with project teams across various locations PAN India.

3. Project & Operations Support:
- Assist the MD in monitoring project progress, budgets,



and key milestones.
- Prepare status reports and MIS updates for management review.
- Coordinate with project managers, procurement, and finance teams for project documentation.

4. Administrative & Office Management:
- Handle expense reports, reimbursements, and other administrative requirements.
- Support in organizing reviews, site visits, and client meetings.
- Maintain digital and physical filing systems for key business documents.

5. Strategic & Business Support:
- Conduct research, data compilation, and analysis to support business decisions.
- Assist in tender preparation, vendor evaluation, and client proposal coordination when required.
- Contribute to internal process improvements and efficiency initiatives.

Key Skills & Competencies
- Excellent communication and interpersonal skills (written and verbal).
- Solid organizational and time management abilities.
- High level of integrity, confidentia

📌 Executive Assistant to Managing Director (Delhi)
🏢 Halcyon Technologies
📍 Delhi