Company: ZAVI

Location: Mumbai, India (with travel as required)

Place of Work: Adaptable residence, office or work-from-home, as the day requires

Employment Type: Full-Time

Role Overview

ZAVI is looking for a highly organised, discreet and resourceful Executive Assistant, covering both professional and personal responsibilities. This is a hybrid role for someone who can seamlessly manage business calendars and correspondence, follow up with internal teams on deadlines, coordinate operational and logistics tasks for the brand, and manage home and household affairs — all with equal ownership and attention to detail.

The ideal candidate is someone who can be fully relied on to run the details of both professional and personal responsibilities — proactive, trustworthy, and comfortable operating with a high degree of autonomy and confidentiality.

Key Responsibilities

Calendar & Correspondence Management
- Manage personal and professional commitments, keeping calendars organised, conflict-free and prioritised.
- Manage correspondence across email, WhatsApp and other channels,



drafting and responding where appropriate.
- Screen and triage incoming requests, meetings and communications, flagging what needs personal attention.

Business Coordination & Follow-Up
- Track company deadlines across departments and follow up with team members to ensure timely delivery and status updates.
- Act as a central point of coordination with internal teams, ensuring nothing falls through the cracks.
- Prepare briefing notes, status summaries and follow-up trackers ahead of meetings and reviews.

Operations & Logistics
- Manage operational tasks for the brand including ad hoc shipping, documentation and logistics coordination across markets.
- Coordinate with vendors, couriers, government/legal contacts and internal teams to keep operational tasks moving without escalation.
- Handle documentation requirements (signing, notarisation, courier tracking, filing) accurately and on time.

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