Job Description – Purchase ExecutivePosition

Purchase Executive

Department

Purchase / Procurement

Role Purpose

The Purchase Executive will be responsible for managing the end-to-end procurement of regular and project-related non-food items, ensuring timely availability of materials, cost-effective purchasing, accurate documentation, and coordination with various departments and vendors.

Key Responsibilities

1. Purchase & Procurement
- Handle purchase requirements for Project, IT, HR, Marketing, Maintenance, and other departments.
- Manage procurement of project-related and regular non-food supplies.
- Raise and process Purchase Orders (POs) as per approved requirements.
- Ensure timely ordering and availability of regular non-food items such as:
- Crockery
- Cutlery
- Uniforms
- Stationery
- Maintenance supplies
- IT and office supplies
- Other operational requirements

2. Vendor Coordination
- Coordinate with vendors for quotations, product availability, pricing, delivery timelines, and order status.




- Follow up with vendors to ensure timely delivery of materials.
- Support vendor evaluation and maintain skilled vendor relationships.
- Ensure purchases are made from approved vendors and as per company requirements.

3. Purchase Order & Documentation
- Prepare and process POs accurately based on approved requisitions.
- Maintain proper records of POs, quotations, invoices, delivery documents, and other procurement-related documentation.
- Ensure all purchases follow the company's approval and procurement processes.

4. Invoice Management
- Collect and verify vendor invoices against POs and received materials.
- Coordinate with relevant departments for invoice verification and approvals.
- Submit invoices to the concerned Finance/Accounts team for further processing.
- Ensure discrepancies in invoices, quantities, rates, or deliveries are resolved promptly.

5. Interdepartmental Coordination
- Work closely with Project, IT, HR, Marketing, Maintenance, Ope

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