Receptionist / Front Office, Security Coordination Executive

Job Description

Position Summary:

We are seeking a professional, customer-focused, and highly organized Receptionist to serve as the first point of contact for employees, visitors, customers, and external stakeholders. This role is responsible for managing front desk operations, visitor management processes, communication channels, and supporting emergency response communications. The successful candidate will work closely with the

Physical Security team, Global Workplace Services (GWS), and business leadership to ensure a protected, secure, and welcoming workplace environment.

Front Desk & Visitor Management

• Serve as the primary point of contact for all visitors, guests, vendors, and contractors entering the facility.

• Manage visitor registration, badge issuance, access verification, and check-in/check- out procedures.

• Maintain accurate visitor logs and ensure compliance with company security policies.

• Coordinate VIP visits and executive guest arrivals.

Telephone & Communication Management





• Manage incoming telephone calls and route inquiries appropriately.

• Respond professionally to employee, customer, and vendor inquiries.

• Support office-wide communications and announcements as required.

Email & Administrative Support

• Manage shared reception and workplace email inboxes.

• Coordinate meeting room bookings and visitor notifications.

• Maintain records, reports, and workplace documentation.

Emergency Communication & Response Support

• Support emergency communications during incidents, evacuations, and business continuity events.

• Assist Security and Facilities teams during emergencies.

• Participate in emergency drills and preparedness programs.

Security Team Collaboration

• Act as an integral member of the Physical Security team.

• Support access control, badge management, and workplace security initiatives.

• Report security concerns and maintain confidentiality of sensit

📌 Receptionist (Front office & security coordination executive) (Pune)
🏢 G4S
📍 Pune