We are looking for an organized and detail-oriented Vendor Management Executive to oversee vendor-related activities and support the sourcing process. This role involves managing documentation, tracking deliverables, coordinating with internal teams, and ensuring smooth operational flow.
Vendor Management:
- Identify, evaluate, and onboard vendors for Recruitment services (India and US), US SME sourcing, freelancer talent pools, and project-based outsourcing.
- Manage contract negotiations, rate finalizations, and Service Level Agreement (SLA) definitions.
- Track vendor performance, quality of submissions, and fulfillment timelines.
- Maintain a live vendor database, contract repository, rate cards, and engagement trackers.
- Coordinate closely with the US Sourcing Team to align on talent needs.
- Support pricing discussions, RFP/RFQ processes, and build scalable sourcing pipelines.
- Present regular vendor performance reports, dashboards, and procurement health metrics to leadership
2. Invoicing & Financial Coordination
- Manage vendor invoices, verify accuracy,
and ensure timely processing.
- Maintain invoice trackers and reconcile discrepancies. Coordinate with Finance for approvals and payment follow-ups.
3. Statement of Work (SOW) Management
- Create, review, and maintain Statements of Work and related documentation.
- Track SOW timelines, extensions, renewals, and closures. Ensure compliance with internal policies and governance standards.
4. Tracking & Reporting
Maintain trackers for vendor activity, deliverables, and project status.
Generate periodic reports (weekly/monthly) for leadership and sourcing teams.
Monitor contract expiration dates, project progress, and resource utilization. 5. Database & Documentation Maintenance
Maintain accurate databases related to vendors, agreements, and project records.
Ensure data integrity and timely updates in internal systems/tools.
Organize and store documents for audit readiness. 6. Coordination & Stakehol
📌 Vendor Management Executive (Mumbai)
🏢 Hurix
📍 Mumbai