Core Responsibilities

1. Client File Management
- Open and maintain physical and digital client files.
- Collect required documents as per immigration program checklist.
- Ensure documents are complete, properly formatted, and translated if required.
- Track deadlines for submissions, biometrics, medicals, and additional document requests.

2. Application Preparation & Filing
- Complete immigration forms accurately based on client-provided information.
- Upload and submit applications through the IRCC portal.
- Review applications before submission for accuracy and compliance.
- Prepare document bundles in accordance with Immigration, Refugees and Citizenship Canada (IRCC) requirements.

3. Communication & Coordination
- Liaise between clients and the supervising RCIC.
- Respond to client inquiries regarding documentation requirements.
- Send follow-up emails for pending documents.
- Coordinate biometric appointments and medical examinations with panel physicians.

4. Compliance & Quality Control
- Ensure all files comply with Canadian immigration regulations and policies.




- Maintain confidentiality of client information.
- Verify that all advice given to clients is reviewed/approved by the supervising RCIC.
- Stay updated with changes in Canadian immigration laws and procedures.

5. Post-Submission Monitoring
- Monitor application status via IRCC portal.
- Inform clients about updates, approvals, refusals, or additional document requests.
- Assist in preparing responses to procedural fairness letters under RCIC guidance.

6. Administrative Support
- Maintain case management system records.
- Prepare invoices and maintain payment records.
- Schedule consultations and meetings.
- Organize and archive completed files.

Recommended Skills & Qualifications
- Knowledge of Canadian immigration programs (Study Permit, Work Permit, PR, Visitor Visa, Express Entry, PNP, etc.).
- Familiarity with IRCC online systems.
- Solid attention to detail and document verification ski

📌 Visa Filing Officer (Vadodara)
🏢 INSPIRE2IMMIGRATE
📍 Vadodara