Role & responsibilities

Key Responsibilities

1. Payment Processing Primary Responsibility

Handle day-to-day payment processing for vendors and other business expenses.

Receive and check payment requests along with necessary supporting documents and approvals.

Verify basic payment details such as vendor name, invoice amount, bank details and approved amount.

Prepare payment batches / payment instructions as per the company's process.

Coordinate with the concerned teams for missing documents or approvals before processing payments.

Track pending payments and ensure timely follow-up for release.

Maintain a daily/weekly payment tracker.

Coordinate with the accounts and management team for payment approvals.

Ensure that duplicate or incorrect payment requests are identified before processing.

Follow up with the relevant teams regarding urgent and overdue payments.

Maintain proper records of processed and pending payments.

Assist in resolving vendor queries relating to payment status.

2. Accounts Payable Support

Assist in checking and recording vendor invoices.





Assist with vendor ledger reconciliation wherever required.

Follow up on outstanding and pending invoices.

Assist in maintaining vendor ageing and outstanding-payables reports.

Identify basic discrepancies between invoices, ledgers and payment records.

3. Basic Accounting & Compliance Support

Assist the accounts team in routine accounting activities related to vendor payments.

Assist in checking TDS/GST-related deductions in payment requests.

Coordinate with the accounts/tax team where clarification is required regarding TDS/GST.

Provide payment-related documents and information for audit and reconciliation purposes.

4. Reporting & Coordination

Maintain payment trackers and basic MIS related to payments.

Provide regular updates on processed, pending and blocked payments.

Coordinate with Procurement, Stores, Accounts and other departments for payment-related matters.

Perform other routi

📌 Accounts Payable Executive (Navi Mumbai)
🏢 Safe Enterprises Retail Fixtures
📍 Navi Mumbai