Location
INDIA
Onsite, Hybrid or Fully Remote
Onsite
Status
Full time
Reports To
FLSA Status
Exempt
Management Position
No
Position Overview
The Project Commercial Executive is responsible for supporting the commercial and administrative execution of projects from purchase order preparation through project closeout. The role works closely with Project Management, Purchasing, Finance, vendors, logistics partners, and customers to ensure accurate documentation, timely commercial processing, proper record keeping, and effective coordination of project-related activities.
The position supports purchase requisitions and purchase orders, vendor and customer invoicing, logistics and dispatch activities, statutory and project-specific documentation, inventory tracking, and commercial project closeout.
Responsibilities
Project Commercial & Procurement Support
- Assist Project Managers with commercial and administrative activities throughout the project lifecycle.
- Prepare and process Purchase Requisitions (PRs) in accordance with project requirements and internal procedures.
- Support the Purchase Manager in the preparation and processing of Purchase Orders (POs).
- Follow up with vendors regarding order progress, documentation, deliveries, and other commercial requirements.
- Maintain accurate project commercial records and supporting documentation.
Logistics, Dispatch & Inventory
- Coordinate and track project dispatches and logistics activities.
- Support post-dispatch commercial activities, including vendor invoice follow-up, invoice verification, and record keeping.
- Track project site inventory and maintain accurate inventory records.
- Coordinate with internal teams and external parties to support timely delivery of project materials.
Invoicing & Financial Documentation
- Support vendor invoice processing and submission to Finance & Accounting for payment.
- Prepare and coordinate customer invoicing documentation in accordance with contractual and project requir