Role & responsibilities
- Plan and coordinate daily dispatches as per sales orders and delivery schedules.
- Prepare dispatch plans based on route, customer requirements, and vehicle availability.
- Ensure correct quantity, SKU, batch, and expiry details before loading.
- Follow FIFO/FEFO practices, especially for short-shelf-life bread products.
- Coordinate with production, warehouse, sales, and transport teams.
- Prepare invoices, delivery challans, loading sheets, and other dispatch documents.
- Supervise loading of products into delivery vehicles to prevent damage or incorrect loading.
- Check vehicle cleanliness and suitability for transporting food products.
- Ensure products are dispatched within the required freshness window.
- Maintain records of dispatched quantities, returns, shortages, damages, and rejected products.
- Coordinate with drivers and delivery personnel regarding routes and delivery schedules.
- Monitor vehicle departure and delivery status.
- Handle distributor/customer complaints related to quantity, product, or dispatch discrepancies.




- Reconcile physical stock with dispatch records and report discrepancies.
- Maintain daily dispatch reports and update ERP/software/system records.
- Coordinate timely return of unsold/expired/damaged bread as per company policy.
- Ensure compliance with company hygiene, food-safety, and workplace-safety procedures.
- Support stock verification and periodic physical inventory activities.

Preferred candidate profile
- Valuable knowledge of dispatch, warehouse, and logistics operations.
- Basic knowledge of inventory management and stock reconciliation.
- Working knowledge of MS Excel and ERP/dispatch software.
- Good communication and coordination skills.
- Ability to work in a fast-paced manufacturing environment.
- Good attention to detail, particularly regarding quantities, batches, and expiry dates.
- Ability to manage multiple dispatches and delivery schedules.

📌 Dispatch Executive (Barasat)
🏢 East Village Bakers
📍 Barasat