Role & responsibilities

To manage the front office and reception area efficiently, provide professional assistance to visitors and employees, handle incoming calls and correspondence, and support day-to-day administrative activities while maintaining a professional image of the organization.

A. Front Desk & Reception Management
- Welcome and greet visitors, clients, vendors, consultants and other guests professionally.
- Maintain the visitor entry and exit records.
- Coordinate visitor appointments with the concerned employee/department.
- Ensure visitors are guided appropriately and provided necessary assistance.
- Maintain cleanliness, discipline and qualified appearance of the reception area.
- Handle incoming and outgoing calls and direct them to the appropriate person.
- Take and convey messages accurately when employees are unavailable.

B. Administrative Support
- Receive, sort and distribute incoming courier, postal mail and documents.
- Coordinate outgoing courier and dispatch activities.
- Maintain records of courier, parcels, documents and other office communications.




- Assist HR/Admin in maintaining office-related registers and records.
- Coordinate meeting room bookings and arrangements.
- Support preparation of meeting rooms, refreshments and other requirements for meetings.
- Assist in arranging travel, accommodation or transportation requirements whenever assigned.
- Coordinate with housekeeping, security, pantry and other support staff as required.

C. Employee Support
- Assist employees with basic administrative requirements.
- Coordinate with HR/Admin for employee-related documents and communication.
- Support employee onboarding activities such as document collection, ID cards, seating arrangements and other basic requirements.
- Assist in organizing employee engagement activities, meetings and office events.

D. Communication & Coordination
- Maintain professional communication with clients, visitors, vendors and employees.
- Coordinate wit

📌 Front Office Executive (Bengaluru)
🏢 Formist Realty
📍 Bengaluru