About The Role
We are looking for a highly organized and proactive Executive Assistant – Office Operations to manage the day-to-day administrative and operational functions of our Mumbai office. This role is the central point of contact for office operations, executive support, vendor coordination, and front-desk oversight, ensuring a smooth, efficient, and professional workplace for the leadership team and all employees.
Key Responsibilities
Office Operations & Administration
- Oversee daily office operations and ensure a well-organized, safe, and professional work setting.
- Manage front-desk and reception activities, including visitor management, incoming calls, and mail/courier handling.
- Maintain office records, basic documentation, filing systems, and correspondence as required.
- Handle day-to-day office requirements and ad-hoc requests from directors and employees.

Travel Desk Management
- Coordinate domestic and international travel arrangements for directors and office staff, including flight, train, road transport, and hotel bookings.
- Prepare travel itineraries,



manage booking confirmations, cancellations, and travel-related documentation.
- Track travel expenses and reconcile travel advances/bills with finance.

Events & Employee Engagement
- Plan and manage office events, meetings, team activities, and celebrations from concept to execution.
- Coordinate venue, catering, logistics, invitations, and on-site support for internal and external events.

Vendor Management
- Identify, onboard, and maintain vendor relationships for office services, housekeeping, pantry, security, stationery, and other operational needs.
- Manage vendor registration, documentation, rate negotiations, service-level agreements, and ongoing coordination.
- Track vendor invoices and billing, ensure timely processing, and maintain accurate payment records.

Office Assets, Inventory & Supplies
- Maintain the office asset register, track allocations, and coordinate repairs, rep

📌 Executive Assistant – Office Operations (Mumbai)
🏢 LeapSwitch Networks
📍 Mumbai