POSITION'S OBJECTIVE: (brief on position's objective)
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To oversee the organization's administrative operations and to manage office supplies and equipment's within the budgetprovided
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KEY RESPONSIBILITIES:
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- To identify, negotiate best rates and complete all formalities related to signing of contract with Service Agencies
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- To identify, negotiate best rates and place orders to vendors for Office Supplies & Stationary
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- To manage & maintain the company vehicle & monitor the driver
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- To ensure Annual Maintenance Contracts are signed and renewed as per schedule
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- To ensure repair & preventive maintenance is carried out for the office equipment's as and when required
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- To ensure proper allocation of office space to each department
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- To develop & track the processes for all administrative functions
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- To prepare and maintain monthly expenses report
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- To prepare and maintain trackers for monthly bills
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- To create and maintain any other ad hoc reports as required by the management
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- To ensure Office opening and closing is carried out seamlessly
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- To audit and check the office premises at opening as per existing checklist
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- To book meeting/board room as per authorized bookings and make necessary arrangements related to food & logistics & any other specialized requirements
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- To track and follow up with all vendors for timely delivery of orders/bills and other special requirements
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- To liaison with MCD and other local authorities as and when required
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- To provide support, motivation and encouragement to colleagues and team members
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- To work collectively and in collaborating manner across departments for enhanced productivity
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- Years of Functional Experience: More than 6 years' experience in managing the office administration in medium to largeorganization. Should have handled a team
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- Degree/Diploma: Graduate
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- Role: Team Management (TBD)
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- Knowledge & Skills: Preventive Maintenance
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- Office/Facility administration
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- Maintenance contracts & Liabilities & SLA's
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- Planning & Organizing
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- MS Word & Excel
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- Commercial acumen
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- Negotiation skills
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ANNEXURE A:
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COMPETENCIES REQUIRED:
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- Process oriented with focus on improving quality/efficiency by consistently setting high performance standards through holding self/team accountable
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- Understands immediate & long-term goals of internal & external customer/stakeholder and works proactively to address potential problems
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- Partnering with customers/stakeholders to devise cost effective solutions for meeting their expectations and going extra mile to drive customer delight
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- Prompt recognition & timely resolution of crises/issues and seizing opportunities
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- Demonstrates clear understanding of products and drivers of financial health/stability
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- Creates systems/processes for productive workflows and keeps open communication enabling high performance standards
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- Supports team by aligning them while understanding their abilities and work styles
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