Position: Executive Assistant to CEO

Experience: 6+ Years

Work Mode: Work from Office

Shift: Night Shift – 7:00 PM to 4:00 AM

Location: Marol Naka(Mumbai)

About the Role

We are looking for an experienced Executive Assistant to the CEO who can independently manage the CEO’s day-to-day schedule, communication, meetings, and administrative requirements. The ideal candidate should be highly organized, proactive, discreet, and comfortable coordinating with senior stakeholders.

Key Responsibilities
Manage the CEO’s calendar, appointments, meetings, and daily schedule.
Handle and coordinate the CEO’s calls, emails, and correspondence.
Schedule meetings and ensure timely follow-ups with internal and external stakeholders.
Prepare Minutes of Meeting (MOM) and maintain action-item trackers.
Follow up with stakeholders on pending action items and deadlines.
Prepare meeting agendas, presentations, reports, and other documents as required.
Coordinate with different departments on behalf of the CEO.
Maintain confidential information and sensitive business documents.
Organize travel, meetings, appointments, and other executive requirements.
Act as the primary coordination point between the CEO and internal/external stakeholders.




Support the CEO with day-to-day administrative and organizational activities.

Requirements
6+ years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar role.
Prior experience supporting a CEO, MD, Founder, Director, or senior executive is preferred.
Excellent verbal and written communication skills.
Robust calendar and meeting management skills.
Positive experience in preparing MOMs, reports, presentations, and follow-ups.
Robust organizational and multitasking abilities.
High level of confidentiality, professionalism, and discretion.
Proficiency in MS Office, Excel, PowerPoint, Outlook/Google Calendar, and similar tools.
Should be comfortable working independently and taking ownership of tasks.

Pay: ₹253,793.45 - ₹800,000.00 per year

Ability to commute/relocate
Marol Naka, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Experience:
Secretarial work: 6 years (Required)
Calendar management: 5 years (Required)
Personal assistant: 6 years (Required)

Shift availability:
Night Shift (Required)

Work Location: In person

📌 Executive Assistant To Ceo Mumbai (India)
🏢 PMAM IT SERVICES
📍 India