Office Administrator & Assistant of Business Manager

Key Responsibilities
Assist the Business Development Manager and Directors in daily coordination, business development, and administrative activities.
Identify and track recent business leads, maintain BD/project pipelines, and coordinate RFPs, enquiries, proposals, presentations, and submissions.
Follow up with clients regarding meetings, proposals, feedback, payments, and next steps; handle skilled emails and client communication.
Coordinate employee recruitment, interviews, onboarding, contracts, exit formalities, work-hour tracking, leave records, and regular HR communication.
Maintain Directors calendars, meetings, follow-ups, checklists, and coordinate internally and externally on their behalf.
Coordinate project-related administrative, contractual, financial, and client documentation.
Maintain records of NDAs, LOAs, Work Orders, contracts, proposals, invoices, expenses, employees, clients, consultants, and vendors.
Assist with basic accounts activities including Tally entries,



invoices, salary processing, expenses, GST/TDS coordination, and project-wise financial reports.
Manage day-to-day office administration including stationery, equipment, vendors, housekeeping, office communication, and maintenance.
Coordinate travel, ticket and hotel bookings, bank work, document collection/submission, and other administrative requirements.
Prepare basic reports, statements, trackers, salary slips, leave summaries, and status updates.

Key Skills
Excellent communication, coordination, follow-up, and organisational skills.
Positive command of MS Excel, Word, PowerPoint, Outlook/email, and Tally.
Strong attention to detail and ability to manage multiple tasks.
Proactive, professional, responsible, and result-oriented approach.
Experience in architecture, landscape, real estate, construction, or consultancy will be an advantage.

📌 Office Administrator & Assistant Of Business Manager Surat (India)
🏢 Earthscapes
📍 India