Full Time Ahmedabad

This role exists to protect one person’s time and make sure nothing falls through the cracks. You will be the right hand to the Operations Head — managing his calendar, capturing what happens in meetings, and making sure every internal and marketing project moves forward without him having to chase it.

You are not just scheduling and note-taking. You are the person who knows the status of everything, reminds the right people at the right time, and keeps the operation organized while leadership focuses on growth.

This is a high-trust, high-visibility role. You will see how a 90-person company runs from the inside.

Key Responsibilities:
Calendar & Inbox Management:
Own and organize the Operations Head’s calendar end to end — schedule, reschedule, resolve conflicts, protect focus time
Coordinate across time zones, primarily India and US
Meeting Support:
Attend designated internal, marketing, and leadership meetings to capture minutes, decisions, and action items
Convert discussions into transparent, assigned, time-bound follow-ups




Distribute notes promptly and make sure owners know what they committed to
Internal & Marketing Project Coordination:
Keep all internal and marketing projects organized and current in the project management system
Track status, deadlines, and blockers across active work
Follow up with team members on tasks assigned by the Operations Head — proactively, before things slip
Surface what’s overdue or at risk before it becomes a problem
Follow-Up & Accountability:
Maintain a live view of every open commitment across the team
Remind people on pending items and close the loop
Be the system that ensures “I asked someone to do this” actually gets done

Desired Skills & Experience:
4+ years minimum as an Executive Assistant, Operations Coordinator, or Project Coordinator — experience within an IT services company is a must
Robust written and spoken English — you’ll be communicating with a US-

📌 Executive & Operations Coordinator Ahmedabad
🏢 Rivulet Digital
📍 Ahmedabad